PracticalArtificial IntelligenceBeginner Version française

Write, analyze and organize your work with AI

Your AI work system in place, and 2 to 4 hours saved every week

  • 10 h of training
  • 5 modules · 25 lessons
  • 60 exercises
  • 2 projects
  • Certificate included

What you will be able to do

  • AI-assisted writing of professional documents: letters, memos, procedures, reports
  • Analysis and summary of long documents with ChatGPT, Gemini and NotebookLM
  • Prompting techniques: context, constraints, examples, targeted follow-ups
  • Structuring outlines, presentations and schedules from notes
  • AI-assisted decision support with human verification
  • Measuring time saved and document confidentiality rules

What you will produce

  • Your library of 20 tested prompts, organized by task in Google Sheets
  • Your reusable templates: administrative letter, internal memo, procedure and activity report
  • An analysis file on a long document: summary, key points, open questions, verified figures
  • The detailed outline and flow of a 10-slide presentation
  • Your weekly AI routine and your decision-support grid
  • Your time-saved tracker over four weeks

Possible earnings

Main benefit: 2 to 4 hours recovered each week on writing, reading and organizing, depending on how much of your job involves writing. For freelancers, this skill is already enough to offer simple document writing or formatting services, observed at 15,000 to 50,000 FCFA (about $25 to $83) per document in Dakar in 2026, with no guarantee of volume.

Indicative estimate, depending on your market, pace and work. No income is guaranteed.

Tools used

  • ChatGPT
  • Claude
  • Google Gemini
  • Microsoft Copilot
  • NotebookLM
  • Google Docs
  • Google Sheets
  • Gamma

What you'll learn

  • Write structured requests and improve them with targeted follow-ups instead of starting over
  • Produce administrative letters, internal memos, procedures and reports with AI, then review them against a checklist
  • Have long documents (PDFs, emails, reports) summarized, compared and queried, checking every figure cited
  • Organize ideas, document outlines, schedules and presentations with AI, starting from scattered notes
  • Use AI as decision support: lay out the options, criteria and risks before making the call yourself
  • Set up a daily routine and measure the time saved, while keeping documents confidential

Prerequisites

  • Level 1, "Discover AI and use it this week", recommended, or equivalent experience: a ChatGPT, Gemini or Copilot account you have already used several times
  • A computer (strongly recommended for long documents) and a Google or Microsoft account
  • Writing as part of your daily work or business

About this course

You have already opened ChatGPT or Gemini. Sometimes the answer impressed you; more often it was too long, too vague or beside the point. You do not know how to hand it a 40-page report, a pile of letters or the preparation of a committee meeting, so you keep doing everything by hand. **Who this course is for.** People whose work is made of writing and organizing: memos, letters, reports, meeting minutes, schedules, presentations. It suits employees and managers of small organizations alike. **The concrete result.** An AI work system in place in your job: a reliable way to write requests, templates for your recurring documents, a safe way to have long documents read and summarized, and a routine for organizing your week. You measure the time saved, week after week. **What you do.** Five modules, twenty lessons of 15 to 20 minutes each. You learn effective prompting techniques, then apply them to writing professional documents, analyzing documents, emails and reports, and organizing your ideas, outlines and presentations. The final module brings everything together into a daily routine, with AI as a decision-support tool. **What you produce.** Your library of 20 tested prompts, your letter, memo and report templates, an analysis file on a real document, the outline of a presentation, your weekly routine and your time-saved tracker. **Where it fits in the track.** Level 2 of the Artificial Intelligence track: after level 1, "Discover AI and use it this week", and before level 3, "Generative AI for professionals", which adds business proposals, content and visuals, first automations and selling services.

Who it is for: Administrative staff, assistants, department heads, teachers, legal professionals, accountants, NGO project officers and SME managers in Dakar, Abidjan, Bamako, Cotonou or in the diaspora who write, read and organize a lot, and who already use AI a little but without a method.

Curriculum

A module-by-module path: lessons, exercises, quizzes and projects to submit.

  1. Module 1· 12 exercises

    Effective prompting techniques

    Move from a vague question to a structured request, follow up instead of starting over, and start your prompt library.

    • Why the same question gets an average answer: context, task, constraints, formatFree preview15 min
    • Give an example and a counterexample: the technique that aligns AI with your styleFree preview15 min
    • Follow up instead of starting over: critique, clarify, shorten, change the toneFree preview15 min
    • Your prompt library in Google Sheets: naming, organizing, variables to fill inFree preview15 min
    • Module handout (PDF)Free preview5 min
    • Quiz: effective prompting techniquesModule quiz

  2. Module 2· 12 exercises

    Writing professional documents with AI

    Produce your recurring letters, memos, procedures and reports from templates, then check them before sending.

    • Administrative and official letters: set phrases, references and the right tone15 min
    • Internal memos and procedures: from three lines of instructions to a clear, numbered document15 min
    • Activity reports and meeting minutes: from your notes to a structured document20 min
    • Reviewing what the AI wrote: the six-point checklist before you sign15 min
    • Module handout (PDF)5 min
    • Quiz: writing professional documentsModule quiz

  3. Module 3· 12 exercises

    Analyzing documents, emails and reports

    Have your long documents and emails read, summarized, compared and queried, without missing anything or exposing confidential data.

    • Classify a document before giving it to AI: public, internal to anonymize, confidential15 min
    • Summarize a 40-page report: summary, key points, figures cited and open questions20 min
    • Query your documents with NotebookLM: ask questions and demand the source page15 min
    • Bulk emails and comparisons: sort an inbox, compare two quotes, extract decisions15 min
    • Module handout (PDF)5 min
    • Quiz: analyzing documents, emails and reportsModule quiz
    • Your analysis file: a long document read, summarized and verified with AIProject to submit

  4. Module 4· 12 exercises

    Organizing ideas, outlines and presentations

    Turn scattered notes into clear outlines, prepare meetings and presentations, and plan a week or a project with AI.

    • From scattered notes to a structured outline: sort, group and prioritize your ideas15 min
    • Prepare a 10-slide presentation: message, outline, text and visuals with Gamma or Copilot20 min
    • Prepare and follow up a meeting: agenda, questions, record of decisions and follow-ups15 min
    • Plan a week or a small project: tasks, priorities, deadlines and backward planning15 min
    • Module handout (PDF)5 min
    • Quiz: organizing ideas, outlines and presentationsModule quiz

  5. Module 5· 12 exercises

    Your everyday AI work system

    Make AI a daily work assistant: routine, decision support, measuring time saved and shared rules for your team.

    • The 20-minute routine: what you hand to AI every morning, every week, every month15 min
    • AI as decision support: options, criteria, risks, and why the final call is yours15 min
    • Measure the time saved and spot the tasks where AI costs you time15 min
    • Share with your team: common library, confidentiality rules and lines not to cross15 min
    • Module handout (PDF)5 min
    • Quiz: your AI work systemModule quiz
    • Final project: your AI work system, set up and measured over four weeksCapstone

  6. Certificate included

Your certificate at the end

A numbered certificate with your validated skills, a public page and a verification QR code. Add it to LinkedIn in one click.

Kolonell Academy
Verified by Kolonell Academy

Certificate of skills

Your name

has completed and validated the course

Write, analyze and organize your work with AI

Certified skills

  • AI-assisted writing of professional documents: letters, memos, procedures, reports
  • Analysis and summary of long documents with ChatGPT, Gemini and NotebookLM
  • Prompting techniques: context, constraints, examples, targeted follow-ups
  • Structuring outlines, presentations and schedules from notes
  • AI-assisted decision support with human verification
  • Measuring time saved and document confidentiality rules

Number KOL-CERT-2026-XXXXX

Mohamed Bah

Founder, Kolonell Academy

Poster for Write, analyze and organize your work with AI

Course poster

Download the poster to print it, send it to your employer or share it with colleagues. The full programme details every module.

Download PNGDownload PDFFull programme (PDF)

This course is part of the track

Intelligence artificielle

Level 2 of 5 · Practical

  1. 1
  2. 2
  3. 3
  4. 4
  5. 5
See the 5 track levels

Next level · 3/5 Advanced

Generative AI for professionals: produce more, produce better, and sell your services

A specialty you can bill for

3 to 6 hours saved every week, and an AI service offer ready to sell

75,000 FCFA 12 h

View the next level

Your instructor

Mohamed Bah

Founder of Kolonell, a digital agency in Dakar. He uses AI every day to write, analyze and organize the work of an agency that delivers websites and applications across French-speaking Africa, and trains administrative teams to use it safely.

Questions about this course

I already use ChatGPT. What more will I learn?

A method, and above all a system. Most users rewrite their request every time and check at random. Here, you leave with templates for your recurring documents, a procedure for analyzing long documents and a measured routine.

Do I need a paid plan?

No. The free versions of ChatGPT, Gemini, Claude and NotebookLM are enough for every exercise. Module 3 explains the document size limits of the free versions and when a paid plan becomes worthwhile.

Can I upload documents from my company or government office?

Only after classifying them. Module 3 gives you the rule: public document, internal document to anonymize, confidential document that never leaves. If your employer has an AI policy, it takes precedence over everything else.

How is this level different from level 3?

Level 2 organizes your own work: writing, reading, analyzing, planning. Level 3 goes further into business output: proposals, content, visuals, voice, first automations and selling AI-assisted services.

How much time per week?

2 hours a week for 5 weeks, including exercises and projects. The final project is built over four real weeks of work.

How do I pay?

Via Wave or Orange Money. After enrolling you receive a pro forma invoice by email with the number to pay. Send the proof on WhatsApp: your access is activated within 24 business hours.

How long do I keep access?

For life, updates included. Learn at your own pace and revisit lessons as often as you need.

How do I get the certificate?

Complete the lessons and pass each module quiz with at least 70%. The certificate is generated automatically, with a unique number and a public verification page.

Our commitments

  • Lifetime access, updates included
  • Publicly verifiable certificate
  • Wave / Orange Money payment, activation within 24 business hours
  • WhatsApp support

50,000 FCFA · 76 €

Practical