HR consulting firm software cost in Berlin for 2026

The verdict in three sentences

For a Berlin HR consulting firm, the key tool combines ATS (candidate tracking), assignment management and billing on a fixed-fee or time-and-materials basis. An ATS SaaS bills 50 to 200 EUR per user per month, while a custom platform covering the full cycle costs 45,000 to 110,000 EUR. The right choice depends on the number of consultants, assignment volume and the need for a client portal.

ATS SaaS or custom platform

A firm of 8 to 25 consultants juggles recruitment, consulting and billing, often across separate tools. Here are 2026 orders of magnitude for a 15-user firm.

At 15 users, SaaS costs 9,000 to 36,000 EUR per year, but rarely covers assignments and billing, hence side tools and double entry. Custom unifies the cycle and pays back over 3 years once you want to remove double entry and offer a client portal.

Modules that make the difference

Unifying the cycle and the client portal create the productivity gain.

Mini case study

Mathilde runs a Berlin HR consulting firm of 15 consultants. Assignment tracking, time entry and billing run on 3 unconnected tools, generating about 35 hours of double entry per week in total, i.e. ~1,600 hours/year at ~40 EUR loaded cost, or ~64,000 EUR per year in admin time. By investing 82,000 EUR in a unified custom platform with a client portal, she cuts that load by 40 %, i.e. ~25,600 EUR saved per year, while speeding up billing (collection delay cut by several days). The investment pays back in just over 3 years, excluding cash-flow and client-image gains.

FAQ

How much is an ATS SaaS for an HR firm? Expect 50 to 200 EUR per user per month, i.e. 9,000 to 36,000 EUR per year for 15 consultants, excluding billing and assignment-management tools.

Is custom relevant for a 15-person firm? Yes, as soon as you want to unify ATS, assignments and billing and remove double entry: custom at 45,000-110,000 EUR pays back over ~3 years.

Does a client portal really change things? Yes: it gives the client a real-time view of assignment progress and deliverables, cutting email exchanges and elevating the firm; count +8,000 to 20,000 EUR.

How much can administrative load be cut? By unifying the cycle and removing double entry, a 30 to 40 % drop in admin time is realistic, i.e. tens of thousands of euros per year for a 15-person firm.

How long to build the platform? Between 4 and 7 months depending on modules (staffing, timesheets, client portal) and integration with your accounting and payroll.

Let's scope your project. Tell us your number of consultants, assignment volume and whether you want a client portal: we quote ATS SaaS vs custom platform with an estimate of admin hours saved. Detailed quote within 48 h. WhatsApp +221 77 596 93 33.