The verdict in three sentences
Centralizing a multi-site hospitality-restaurant group on one platform costs between 30,000 and 100,000 EUR in 2026, delivered in 14 to 24 weeks. A group's problem is not having software per site but consolidating: sales, purchasing and food cost must roll up into one view to steer net margin per venue. A custom platform links PMS, POS and purchasing where market tools run in silos.
Centralize vs stack tools per site
Most groups accumulate a PMS here, a POS there, a spreadsheet for purchasing. Custom removes re-entry and gives a single truth.
| Criterion | Stacked per-site tools | Centralized Kolonell platform |
|---|---|---|
| Cost | 300-900 EUR/mo/site combined | 30,000-100,000 EUR once |
| Sales consolidation | Manual, monthly | Real-time, all sites |
| Food cost | Spreadsheet per chef | Automated, per dish |
| Group purchasing | No | Integrated buying hub |
| Cross-site comparison | Hard | Single dashboard |
| Role/site permissions | Limited | Fine and hierarchical |
Multi-site modules and budget
Each module attacks a margin leak specific to restaurants and hotels.
| Module | Function | 2026 impact (estimate) |
|---|---|---|
| Multi-site PMS + POS | Bookings, unified collection | Instant consolidation |
| Sales consolidation | Revenue, avg check, per site/hour | Daily steering |
| Purchasing management | Central buying, supplier orders | -3 to -6 % food cost |
| Food cost & recipes | Cost per dish, theoretical margin | +2 to 5 pts margin |
| F&B stock management | Inventories, waste, expiry | -30 % waste |
| Group reporting | Net margin per site | Comparative decisions |
For a 6-venue group at 9,000,000 EUR combined revenue, gaining 3 margin points via purchasing + food cost is worth about 270,000 EUR/yr, well above a 30,000-100,000 EUR project.
Mini case study
Marc, operations director of a 5-restaurant, 1-hotel group in Bordeaux (7,800,000 EUR combined revenue), ran food costs on 6 disparate spreadsheets at an average 33 % food cost. After a centralized platform at 72,000 EUR: central buying and per-dish food cost bring food cost to 29.5 % (3.5 pts, ~273,000 EUR/yr), and real-time consolidation removes 3 days/month of manual reporting. Payback under 4 months.
FAQ
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How much does a group management platform cost in 2026?
Between 30,000 and 100,000 EUR depending on site count, PMS/POS integration and purchasing scope. A 4-8 site group often lands around 55,000-75,000 EUR.
What is the deployment timeline?
14 to 24 weeks: multi-site scoping, integration of existing POS and PMS, then site-by-site rollout with team training.
Can we keep our current POS?
Yes in most cases: the platform connects to existing POS and PMS via API to consolidate, avoiding costly hardware replacement.
How is food cost calculated?
From recipe sheets (ingredients, weights, real purchase prices), the system computes cost and theoretical margin per dish, compared to actual sales.
Can we compare performance across sites?
Yes, group reporting shows net margin, average check and food cost per site, to pinpoint venues needing a turnaround.
Let's scope your project. Share site count, existing POS/PMS and scope (purchasing, food cost, PMS): indicative budget 30,000-100,000 EUR, timeline 14-24 weeks. Detailed quote within 48 h. WhatsApp +221 77 596 93 33.
Mohamed Bah
Fondateur, Kolonell
Passionate about digital and entrepreneurship in Africa, Mohamed has been helping Sénégalese businesses with their digital transformation since 2020. Founder of Kolonell, he believes every SME deserves a professional and accessible online présence.
