The verdict in three sentences
For a 70-store franchise brand run from Bordeaux, a custom franchise extranet costs EUR 30,000 to 75,000 excl. VAT in 2026, delivered in 4 to 6 months. The modules that create the most value are weekly sales reporting and point-of-sale (POS) material ordering, because they replace dozens of Excel files and emails every week. Plan EUR 900 to 2,000 excl. VAT per month for maintenance and Microsoft 365 single sign-on so franchisees log in without yet another password.
The problem of running a network without a shared tool
A franchise network director usually manages 70 franchisees with a mix of mass emails, badly organised SharePoint folders, WhatsApp groups and Excel sales files sent every Monday. The result: new campaigns reach stores late, figures are consolidated by hand on Wednesday and nobody knows which version of the operations manual is current.
The extranet brings these flows into a single portal, accessible on desktop and phone, with different rights for head office, regional coordinators and franchisees.
| Use | Current situation | With the extranet | Time saved per week |
|---|---|---|---|
| Document distribution | Email + SharePoint | Versioned library, read receipts | 4 to 6 h at head office |
| Sales reporting | 70 Excel files on Monday | Entry or till import, auto consolidation | 6 to 8 h |
| POS material orders | PDF order forms and chasing | POS catalogue, basket, approval | 3 to 5 h |
| Communication | Mass emails and WhatsApp | Messaging, news feed, notifications | 2 to 3 h |
| Field feedback | Informal calls | Surveys and store visit forms | 2 h |
| Access | Multiple passwords | Microsoft 365 SSO | Fewer support tickets |
Features and 2026 prices
The prices below are a 2026 order of magnitude for an agency in France or nearshore, including design and acceptance testing.
| Module | Content | Indicative price excl. VAT |
|---|---|---|
| Foundation, roles and Microsoft 365 SSO | Entra ID authentication, head office, region, store profiles | EUR 6,000 to 12,000 |
| Document library | Categories, versions, search, read receipts | EUR 4,000 to 9,000 |
| Weekly sales reporting | Form or till import, dashboards, rankings | EUR 7,000 to 18,000 |
| POS material ordering | Catalogue, budget per store, approval, supplier export | EUR 5,000 to 12,000 |
| Messaging and news feed | Targeted announcements, email and push notifications | EUR 3,000 to 8,000 |
| Surveys and field visits | Questionnaires, audit grids, photos | EUR 2,500 to 7,000 |
| Mobile app (PWA) | Out-of-office access, notifications | EUR 2,500 to 9,000 |
| Total | 4 to 6 months | EUR 30,000 to 75,000 |
Three-year total cost and alternatives
Off-the-shelf intranet platforms often charge EUR 4 to 12 per user per month. For 70 stores with 2 to 3 accounts each, plus 25 head office staff, about 200 users, expect EUR 800 to 2,400 per month, without sales reporting or POS ordering modules tailored to your brand.
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| Option | Upfront cost | Annual cost | 3-year total | Fit with the network |
|---|---|---|---|---|
| SharePoint + Excel (current) | EUR 0 | Existing licences | Hidden cost in time | Low |
| Off-the-shelf SaaS intranet | EUR 3,000 to 10,000 | EUR 9,600 to 28,800 | EUR 32,000 to 96,000 | Medium |
| Custom extranet | EUR 30,000 to 75,000 | EUR 10,800 to 24,000 (maintenance) | EUR 62,000 to 147,000 | Full |
A custom build is justified when sales reporting and POS ordering are central to running the network, which is the case for most brands with more than 50 outlets.
Mini case study
Stéphane, network director of a 70-store brand in Bordeaux, measures 17 hours per week lost at head office on consolidating figures, POS material and document mailings. At EUR 45 per loaded hour over 46 weeks, that is EUR 35,190 per year. On the franchisee side, 30 minutes saved per store per week is worth about EUR 48,300 per year for the network. The extranet at EUR 52,000 excl. VAT plus EUR 1,400 per month of maintenance (EUR 16,800 per year) pays back in about 9 months on head office time alone.
FAQ
How much does a franchise extranet cost in 2026? EUR 30,000 to 75,000 excl. VAT for 70 stores, depending on modules (sales, POS material, mobile) and till integrations. Maintenance adds EUR 900 to 2,000 excl. VAT per month.
Is Microsoft 365 SSO essential? It is not mandatory, but it cuts password-related tickets by 30 to 50%. If franchisees already have Microsoft 365 accounts provided by the brand, it costs EUR 2,000 to 4,000 within the foundation.
Can store tills be connected? Yes, if your till software offers an API or automated export. Budget EUR 3,000 to 8,000 excl. VAT per connector, which removes manual weekly sales entry.
How soon is a first usable release available? A first release with SSO, document library and messaging can go live in 8 to 10 weeks, with sales and POS modules following within 2 to 3 months.
Will franchisees adopt the tool? Adoption usually exceeds 80% within 3 months if sales reporting and POS ordering go exclusively through the extranet.
Let's scope your project. We price your franchise extranet with Microsoft 365 SSO, sales reporting and POS ordering at EUR 30,000 to 75,000 excl. VAT, deployed in 4 to 6 months. Detailed quote within 48 h. WhatsApp +221 77 596 93 33.
Mohamed Bah
Fondateur, Kolonell
Passionate about digital and entrepreneurship in Africa, Mohamed has been helping Sénégalese businesses with their digital transformation since 2020. Founder of Kolonell, he believes every SME deserves a professional and accessible online présence.
