The verdict in three sentences
Coordinating sites and crews by phone is expensive in lost hours and payroll errors. In 2026, a field scheduling platform (mobile app for site managers + web back office) runs between EUR 38,000 and 95,000 depending on scope, with an offline mode that is essential on poorly covered sites. The return comes mostly from digital time tracking and the end of double data entry.
What drives the price in Dublin
Price depends on the number of modules, offline requirements and integrations (payroll, accounting, equipment). Here are 2026 ranges by tier.
| Scope (2026 order of magnitude) | Contents | Cost | Timeline |
|---|---|---|---|
| Essential | Crew scheduling + mobile time tracking | EUR 38,000-52,000 | 4 months |
| Standard | + offline + site photos + reports | EUR 52,000-72,000 | 5 months |
| Full | + payroll/time integration + equipment | EUR 72,000-95,000 | 6 months |
| Payroll integration option | Export to payroll software | +EUR 8,000-15,000 | +3-4 weeks |
| Annual maintenance | Fixes + enhancements | 10-15%/yr | ongoing |
What digital time tracking returns
The gain is not theoretical: it shows up in payroll and in the coordination time of site supervisors.
| Item (SMB, 30 workers) | Before (phone/paper) | After platform |
|---|---|---|
| Monthly payroll errors | 8-12%/yr disputes | -20 to -40% |
| Weekly coordination (supervisor) | 12-16 h/wk | 4-8 h/wk |
| Client invoicing delay | 3-4 weeks | 1-2 weeks |
| Hours re-entry | twice (paper then payroll) | zero (single entry) |
| Hours disputes with crews | frequent | rare (timestamped proof) |
Mini case study
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Marc, owner of a 30-worker construction SMB in Dublin, loses about 1.5 days a week of a supervisor's time coordinating crews by phone. At EUR 320/loaded day, that is 1.5 x 320 x 45 weeks = EUR 21,600/year. Payroll errors and disputes cost another EUR 6,000/year. A Standard platform at EUR 60,000 with EUR 7,500/year maintenance saves roughly EUR 20,000/year (coordination halved + payroll fixed). Payback in about 3 years, not counting faster invoicing that improves cash flow by two weeks.
FAQ
Is offline mode really necessary? Yes for construction: many sites have poor mobile coverage. The app must store time entries and photos locally, then sync when the network returns, or crews abandon the tool.
How long to go live? Plan 4 to 6 months depending on scope, plus 3-4 weeks if you add payroll integration. Budget 2-3 weeks of on-site onboarding at launch.
Can we connect our payroll software? Yes, via export or API. Expect EUR 8,000-15,000 depending on the software. It is often the highest-ROI integration because it removes double entry.
Wouldn't an existing SaaS do? For a standard need, a SaaS at EUR 15-40/user/month may fit. Custom is warranted if you have specific time rules, multiple agreements or a demanding ERP integration.
What maintenance budget should I plan? 10-15% of development cost per year, roughly EUR 6,000-12,000 for a EUR 60,000 platform. That covers fixes, upgrades and small enhancements.
Let's scope your project. Tell us your worker count, your typical sites and your current payroll software, and we will price the platform and its integration. Detailed quote within 48 h. WhatsApp +221 77 596 93 33.
Mohamed Bah
Fondateur, Kolonell
Passionate about digital and entrepreneurship in Africa, Mohamed has been helping Sénégalese businesses with their digital transformation since 2020. Founder of Kolonell, he believes every SME deserves a professional and accessible online présence.
