The verdict in three sentences
A well-written RFP turns a vague consultation into comparable quotes and protects your budget. It must fix the functional scope, sitemap, GDPR requirements, EU hosting and target Core Web Vitals (LCP < 2.5 s), then score offers on a weighted grid (technical 40%, design 25%, price 20%, references 15%). For a B2B corporate site, frame a budget of 12,000 to 25,000 EUR and a 3-month timeline.
The standard 2026 RFP table of contents
A complete RFP runs 12 to 20 pages. Every section must be quotable by the agency, otherwise you will receive non-comparable estimates.
| Section | Expected content | Quote weight |
|---|---|---|
| Context & objectives | Business goals, B2B targets, KPIs | framing |
| Functional scope | Pages, forms, press room, careers | 30-40% |
| Sitemap | Site plan, max depth 3 levels | framing |
| Technical requirements | CMS, hosting, Core Web Vitals | 25-30% |
| Compliance | GDPR, accessibility WCAG AA | 10-15% |
| Content & languages | EN/local, copywriting, migration | 15-20% |
| Deliverables & timeline | Mockups, QA, training | framing |
| Scoring criteria | Explicit weighted grid | decision |
Technical and compliance requirements to specify
This table prevents 80% of technical misunderstandings. Paste it as-is into your consultation.
| Requirement | 2026 target | Verification |
|---|---|---|
| LCP (Core Web Vitals) | < 2.5 s | PageSpeed / CrUX |
| INP | < 200 ms | Lab + field |
| CLS | < 0.1 | QA audit |
| Hosting | EU (OVH, Scaleway, AWS-EU) | Datacenter location |
| GDPR | Consent, register, DPA | Contract clause |
| Accessibility | WCAG 2.1 AA | Third-party audit |
| Backups | Daily, 30-day retention | SLA |
| Uptime | 99.9% | Monitoring |
Mini case study
Mark, communications lead of a B2B energy-services group in Dublin, writes his first RFP. He initially weighted criteria poorly (price 50%). Rebasing on technical 40%, design 25%, price 20%, references 15%, he rejects the cheapest offer at 8,900 EUR (non-EU hosting, no accessibility audit) and selects a compliant offer at 16,500 EUR. Result: zero out-of-budget change orders, delivery in 11 weeks, and a site that is auditable in case of a data-protection review.
FAQ
Need a professional website?
Kolonell builds websites that attract clients, optimized for the Sénégalese market. Free quote in 2 minutes.
Do I need an RFP for a 15-page site?
Yes. Even a short one (10-12 pages) makes quotes comparable and prevents change orders. It is the best return on invested time in the whole project.
What framing budget should I state?
Show a range (12,000-25,000 EUR): it filters out-of-scope offers and holds agencies accountable to the scope.
How do I score agencies objectively?
Weighted grid: technical 40%, design 25%, price 20%, references 15%. Score each criterion 0-5, multiply by weight, sum.
Is EU hosting mandatory?
Not legally in all cases, but strongly recommended for GDPR compliance and latency. Require OVH, Scaleway or an EU equivalent.
What timeline should I plan?
3 months is realistic: 2-3 weeks of consultation, 8-10 weeks of production, 1-2 weeks of QA. Add margin if EN/local content is not ready.
Let's scope your project. Send us your sitemap and technical requirements, and we will return a quote aligned with your scoring grid, within a 12,000-25,000 EUR framing budget. Detailed quote within 48 h. WhatsApp +221 77 596 93 33.
Mohamed Bah
Fondateur, Kolonell
Passionate about digital and entrepreneurship in Africa, Mohamed has been helping Sénégalese businesses with their digital transformation since 2020. Founder of Kolonell, he believes every SME deserves a professional and accessible online présence.
