The verdict in three sentences
For a vocational training centre with 900 learners a year, online pre-enrolment with online fee payment removes intake-day queues and about 40 hours of admin work. The 2026 budget is 2,000,000 to 3,800,000 FCFA (about $3,300-6,300) for 30 course pages, an application form and an application tracking dashboard, the same scope that Singapore training providers now treat as standard. The project is delivered in 7 weeks and should start at least two months before the enrolment campaign.
The enrolment journey to move online
Many centres still run intake at the front desk: the applicant comes in, fills in a paper form, comes back to pay, comes back again to hand in documents. The website replaces those three visits with a single online journey.
| Step | At the desk (before) | Online (after) | Gain |
|---|---|---|---|
| Course information | Poster, phone call | Course page with outcomes, duration, fees | Fewer calls to reception |
| Application | Paper form retyped | 8-field mobile form | 6 minutes of data entry saved per file |
| Supporting documents | Photocopies | Photo of diploma and ID | 85% of files complete |
| Registration fee | Cash desk, manual receipt | Mobile money, PayNow, card | Traceable payment, no cash |
| Application status | Return to the centre | SMS and online status | Fewer trips |
| Admitted list | Notice board | Excel export for registry | Intake prepared 2 weeks earlier |
The form must work on an entry-level smartphone on a slow connection: light pages, short fields, and the ability to save and resume later.
Detailed 2026 budget
Estimates for 2026 from an agency building education websites, excluding payment provider fees (generally 1 to 2% per payment). Singapore agencies typically quote 20 to 40% higher for the same scope.
| Item | Range (excl. tax) | Detail |
|---|---|---|
| Scoping and sitemap | 200,000 to 350,000 FCFA | Workshop with management and registry |
| Responsive design | 350,000 to 600,000 FCFA | Centre branding, mobile-first |
| 30 course pages | 300,000 to 550,000 FCFA | Single template, entered by the team |
| Pre-enrolment form and documents | 350,000 to 650,000 FCFA | Compressed uploads, field validation |
| Online fee payment | 400,000 to 750,000 FCFA | Mobile money, PayNow or card |
| Application tracking dashboard | 300,000 to 650,000 FCFA | Statuses, filters by course, export |
| Confirmation SMS and local SEO | 100,000 to 250,000 FCFA | Notifications, local search visibility |
| Project total | 2,000,000 to 3,800,000 FCFA ($3,300-6,300) | Delivered in 7 weeks |
| Monthly maintenance | 60,000 to 80,000 FCFA ($100-130) | Backups, updates, intake support |
The tracking dashboard, a tool for the registry
The tracking dashboard is what turns the website into a management tool. The registrar sees each file with a status (incomplete, complete, paid, admitted, rejected), filters by course and intake, chases incomplete applicants by SMS in one click and exports the admitted list to the centre's management software. Remaining seats per course appear on the course page, which prevents enrolments in a course that is already full.
Mini case study
Mr Ouédraogo, director of a training centre in electrical work, mechanics and IT (900 learners a year, 30 courses), ties up three administrators for six weeks every intake. He invests 3,100,000 FCFA (about $5,100) in a website with pre-enrolment and online payment.
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At the first intake, 70% of applications arrive online. The admin team saves 40 hours of data entry and cash handling, worth about 120,000 FCFA in staff time. The main gain lies elsewhere: applicants from other cities enrol without travelling and the centre fills 45 extra seats at 150,000 FCFA in tuition each, i.e. 6,750,000 FCFA. The investment is covered more than twice over at the first intake.
FAQ
How much does a training centre website with online enrolment cost in 2026?
Plan 2,000,000 to 3,800,000 FCFA (about $3,300-6,300) with pre-enrolment and online payment. A brochure site without enrolment starts around 900,000 FCFA.
Which payment methods should be integrated?
In West Africa, Orange Money and Moov Money cover most families, with cards for the diaspora; in Singapore, PayNow and cards. Transaction fees run between 1 and 2% per payment.
Are applicants without a smartphone excluded?
No, the front desk stays open and the administrator enters the file in the same tracking dashboard. In practice, 70 to 80% of applicants enrol on their own from the first year.
How long before intake should the project start?
At least 9 to 10 weeks: 7 weeks of build and 2 to 3 weeks of promotion. For an October intake, sign before the end of July.
Can we manage continuing education sessions?
Yes, each course page can carry several sessions with dates and seat counts. Adding a session takes 5 minutes in the back office.
Let's scope your project. Send us your course list, learner numbers and the date of your next intake: we will price an enrolment website between 2,000,000 and 3,800,000 FCFA, delivered in 7 weeks. Detailed quote within 48 h. WhatsApp +221 77 596 93 33.
Mohamed Bah
Fondateur, Kolonell
Passionate about digital and entrepreneurship in Africa, Mohamed has been helping Sénégalese businesses with their digital transformation since 2020. Founder of Kolonell, he believes every SME deserves a professional and accessible online présence.
