The verdict in three sentences
In 2026, a custom real estate management software in Lome costs between 3,500,000 and 10,000,000 FCFA, with owner and tenant portals, automatic receipts and rent collection. A realistic timeline is 4 to 6 months. The decisive gain: fewer unpaid rents and real-time rent tracking, where Excel lets cash leak away.
The modules of a real estate software in 2026
A Lome agency manages mandates, listings, leases and monthly collections often tracked by hand. Here are the modules and their 2026 order of magnitude.
| Module | Key function | Indicative 2026 cost (FCFA) |
|---|---|---|
| Listings & mandate management | Property files, mandates, availability | 900,000 - 2,000,000 |
| Rental management | Leases, due dates, revisions | 1,000,000 - 2,500,000 |
| Rent collection | B2B mobile money + card | 700,000 - 1,500,000 |
| Automatic receipts | Monthly PDF edition & sending | 500,000 - 1,200,000 |
| Owner portal | Reporting, payouts, documents | 900,000 - 2,200,000 |
| Tenant portal | Payment, requests, history | 800,000 - 1,800,000 |
The core (listings + rental + collection) starts around 3,500,000 FCFA. The full version with both portals and automatic receipts reaches 10,000,000 FCFA.
The gains on unpaid rent tracking
| Indicator | Before (Excel) | After software | Gain |
|---|---|---|---|
| Unpaid rent rate | 18% | 6% | -12 pts |
| Average recovery delay | 35 days | 12 days | -66% |
| Receipt edition time | 2 days/month | 30 min | -97% |
| Owner payouts | Manual monthly | Automated | Reliable |
| Admin hours / week | 38 h | 18 h | -53% |
Online collection combined with automatic follow-ups drives unpaid rents down. Automated receipts and owner payouts remove hours of data entry and secure the relationship of trust.
Mini case study
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Ms Adjovi runs a real estate agency in Lome: 220 units under rental management, average rent 90,000 FCFA/month, i.e. 19,800,000 FCFA in monthly rents. Her unpaid rate is 18%, i.e. ~3,564,000 FCFA/month not collected on time, part of which is permanently lost.
A software at 7,000,000 FCFA that brings unpaid rents down to 6% secures ~2,376,000 FCFA/month of cash flow, earlier and more reliably. Counting only the admin savings (20 h/week at ~2,000 FCFA/h, i.e. ~2,080,000 FCFA/year) and the drop in permanent losses, the investment is paid back in under 10 months.
FAQ
Can tenants pay their rent online? Yes, via B2B mobile money (Moov Money, Togocom / T-Money) and card. Each payment is reconciled with the lease, with a PDF receipt sent automatically.
Does the software handle owner payouts? Yes: calculation of the owner's net after agency commission, statement edition and payout tracking. The owner portal gives real-time visibility.
Can unpaid rents be tracked automatically? Yes, with scheduled SMS and email follow-ups as soon as a due date is missed. This is what brings the unpaid rate from ~18% to ~6%.
How much is annual maintenance? Budget 15 to 20% of the upfront cost, i.e. roughly 1,050,000 to 1,400,000 FCFA/year for a 7,000,000 FCFA project, including hosting, support and upgrades.
Can we migrate our portfolio from Excel? Yes, migration of listings, leases and tenants is planned during scoping. Budget 400,000 to 1,200,000 FCFA depending on volume and data quality.
Let's scope your project. Tell us your number of managed units, your mandate types and your portal needs: we'll frame a scope between 3,500,000 and 10,000,000 FCFA. Detailed quote within 48 h. WhatsApp +221 77 596 93 33.
Mohamed Bah
Fondateur, Kolonell
Passionate about digital and entrepreneurship in Africa, Mohamed has been helping Sénégalese businesses with their digital transformation since 2020. Founder of Kolonell, he believes every SME deserves a professional and accessible online présence.
