The verdict in three sentences
A custom condominium management platform in Toronto costs between CAD 60,000 and 125,000 in 2026, with around CAD 800/month of support. The right comparison unit is not the sticker price but cost per managed unit: owner portal, fee collection and online AGMs. Under 3,000 units, a market product is often cheaper; above that, custom and its flat fee become competitive.
What a condo management platform covers
Scope covers condo accounting, fee collection and arrears tracking, meeting management (notice, voting, minutes), the owner portal, maintenance and vendor management, then reporting to the board. Market suites cover statutory accounting; custom adds a modern portal experience and streamlined AGM workflows.
| Module | 2026 scope | CAD range |
|---|---|---|
| Condo accounting | Chart of accounts, budgets | 12,000 - 24,000 |
| Fee collection and arrears | Schedules, reminders | 10,000 - 20,000 |
| Online AGM | Notice, voting, minutes | 12,000 - 25,000 |
| Owner portal | Documents, requests, balances | 9,000 - 19,000 |
| Maintenance and vendors | Quotes, work orders, tracking | 7,000 - 17,000 |
| Board reporting | Dashboards, exports | 6,000 - 13,000 |
Realistic delivery: 5 to 9 months for full scope, with the portal shipped first.
Cost per managed unit: custom vs market
Cost per unit maps the build onto the number of units administered. 2026 order-of-magnitude over 4 years, support included, assuming market pricing near CAD 1.60/unit/month.
| Units managed | Market (CAD 1.60/unit/mo) over 4 yrs | Custom (CAD 90,000 + CAD 800/mo) over 4 yrs | Custom cost/unit/yr |
|---|---|---|---|
| 1,500 | 115,200 | 128,400 | 21.4 |
| 3,000 | 230,400 | 128,400 | 10.7 |
| 5,000 | 384,000 | 128,400 | 6.4 |
| 8,000 | 614,400 | 128,400 | 4.0 |
| 12,000 | 921,600 | 128,400 | 2.7 |
The crossover sits around 1,700 units. A regional manager passes it quickly and watches cost per unit collapse.
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Mini case study
David runs a condo management firm in Toronto administering 4,200 units across 65 corporations. His current tool at CAD 1.60/unit/month costs CAD 80,640/year. A custom platform at CAD 92,000 plus CAD 800/month works out to about CAD 40,300/year over 3 years, or CAD 9.6 per unit per year. Online AGMs also cut mailing and paper logistics: across 65 annual meetings, roughly CAD 13,000/year of postage and manager time recovered.
FAQ
Are online AGMs compliant? Yes. We implement electronic notice, remote voting and minutes aligned with the 2026 Ontario Condominium Act framework, with full vote traceability.
Does the owner portal really improve the relationship? Yes. Each owner views their balance, documents and files requests online, sharply cutting calls and mail to the office.
Can we migrate our existing accounting? Yes, we migrate balances, budgets and history per corporation. Data migration is quoted separately by volume.
What support budget should we plan? Expect CAD 700 to 950/month in 2026, covering regulatory updates, portal and secure hosting.
At how many units does it pay off? Around 1,700 units over four years. A firm managing several thousand units cuts its cost per unit threefold or more.
Let's scope your project. Tell us your unit count, number of corporations and online AGM needs, and we will frame a scope between CAD 60,000 and 125,000. Detailed quote within 48 h. WhatsApp +221 77 596 93 33.
Mohamed Bah
Fondateur, Kolonell
Passionate about digital and entrepreneurship in Africa, Mohamed has been helping Sénégalese businesses with their digital transformation since 2020. Founder of Kolonell, he believes every SME deserves a professional and accessible online présence.
