The verdict in three sentences
For a firm managing 220 condominiums, a custom general meeting module costs between EUR 25,000 and 60,000 excl. VAT in 2026, against options of EUR 1 to 3 per unit per year in off-the-shelf property management software. The gain is measured in evenings freed for managers and lower mailing costs, since an electronic registered letter (LRE) costs EUR 3 to 5 versus about EUR 7 to 8 for a paper registered letter. The project ships in 3 to 5 months, ideally before the spring AGM season.
What French law allows and what the module must handle
The French condominium law of 10 July 1965 allows owners to attend the general meeting by videoconference and to vote by post before the meeting using a regulatory form. The notice can be sent by electronic registered letter (LRE) to owners who have agreed to it, respecting the 21-day notice period. The minutes must then be served on owners who voted against or were absent, who have 2 months to challenge them.
| AGM step | Current practice | With the module | Indicative development cost (EUR excl. VAT) |
|---|---|---|---|
| Collecting consent for LRE | Paper slip | Time-stamped online consent | 2,000 to 4,000 |
| Notice and attachments | Printing, enveloping, registered mail | LRE at EUR 3 to 5 each, paper for others | 5,000 to 12,000 |
| Postal voting | Paper form re-keyed | Online form, automatic count | 5,000 to 12,000 |
| Videoconference meeting | Consumer tool, manual roll call | Built-in room, attendance and live voting | 6,000 to 14,000 |
| Attendance sheet and majority calculation | Spreadsheet, shares typed by hand | Automatic calculation, articles 24, 25, 26 | 4,000 to 10,000 |
| Minutes and service | Drafted the next day | Minutes generated at close, notices sent | 3,000 to 8,000 |
| Total | 25,000 to 60,000 |
Majority calculation is the trickiest part: simple majority under article 24, absolute majority under article 25 with a bridge to a second vote, double majority under article 26. A counting error exposes the firm to a resolution being annulled.
Off-the-shelf option or custom module
| Criterion | AGM option in property management software | Custom module |
|---|---|---|
| Initial cost | EUR 0 to 5,000 setup | EUR 25,000 to 60,000 |
| Recurring cost | EUR 1 to 3 per unit per year, i.e. EUR 11,000 to 33,000 a year for 11,000 units | Maintenance EUR 5,000 to 10,000 a year |
| Integration with your management software | Native if same vendor | Via API or share import |
| Customising minutes and notices | Fixed templates | Your branding and clauses |
| Videoconference | Often via a third-party tool | Built in, automatic attendance |
| 5-year cumulative cost | EUR 55,000 to 170,000 | EUR 50,000 to 110,000 |
Your vendor's option remains the rational choice if it covers your needs and you manage fewer than 80 condominiums. Beyond that, or if you want a branded experience to retain owners' councils, custom pays for itself in 3 to 4 years.
Mini case study
Frédéric, managing director of a property management firm in Nantes, runs 220 condominiums and 11,000 units, with about 9,000 owners notified each year. If 55% accept LRE, he replaces 4,950 paper registered letters at EUR 7.50 (printing and enveloping included) with LRE at EUR 4, saving EUR 17,300 per year. On time, a meeting lasts 2.5 hours on average and minutes take 1.5 hours to draft: minutes generated in session free about 260 hours a year, i.e. EUR 13,000 at EUR 50 per loaded hour. For a EUR 45,000 project and EUR 8,000 of annual maintenance, payback comes in about two years.
FAQ
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Is online voting legal for a French condominium AGM?
Yes, the 1965 law and its implementing decree provide for videoconference attendance and postal voting before the meeting via a form. The module follows the regulatory form template.
Can all owners be notified by LRE?
No, only those who have given consent. Others receive paper registered mail; in practice, 40 to 60% of owners accept LRE after an awareness campaign.
How are majorities calculated?
The module applies each unit's shares and automatically calculates majorities under articles 24, 25 and 26, including the article 25-1 bridge to an immediate second vote.
What happens if an owner's connection drops during the meeting?
The owner is recorded as leaving at the time of the drop on the attendance sheet, and votes already cast stand. The time-stamped log serves as evidence if challenged within the 2-month window.
Do we need to change property management software?
No, the module connects to your existing software to retrieve units, shares and contact details. This connection represents EUR 3,000 to 8,000 depending on the vendor.
Let's scope your project. Tell us your number of condominiums, units and management software: we will price the module, a budget between EUR 25,000 and 60,000, and go-live before your next AGM season. Detailed quote within 48 h. WhatsApp +221 77 596 93 33.
Mohamed Bah
Fondateur, Kolonell
Passionate about digital and entrepreneurship in Africa, Mohamed has been helping Sénégalese businesses with their digital transformation since 2020. Founder of Kolonell, he believes every SME deserves a professional and accessible online présence.
