The verdict in three sentences
A private school website in Dakar with an online enrollment module costs between 1,500,000 and 4,000,000 FCFA in 2026, delivered in 6 to 10 weeks. The real gain is not cosmetic: Wave/Orange Money fee payment and a parent portal cut administrative workload by about 50 % during the enrollment campaign. On acquisition, a clear, reassuring site lifts enquiries by +30 %.
School website quote in FCFA
A school group sells a committing decision for families: the site must inform, reassure and let people enroll and pay without travelling. The budget depends on the enrollment module and the portal.
| Package | 2026 price (FCFA) | Timeline | Scope |
|---|---|---|---|
| School brochure | 1,500,000 - 2,000,000 | 6 wks | Overview, cycles, staff, news, form |
| Online enrollment | 2,300,000 - 3,000,000 | 7-8 wks | + enrollment module, Wave/OM fee payment |
| Connected school | 3,200,000 - 4,000,000 | 9-10 wks | + parent portal, grades/absences, SMS alerts |
| Parent portal (option) | 800,000 - 1,500,000 | +2 wks | Schooling tracking, documents, messaging |
| Maintenance & hosting / yr | 300,000 - 700,000 / yr | — | Security, backups, updates |
The enrollment module with mobile payment is the heart of the project: it turns a paper form into a complete, paid file, with no queue at the office.
What Wave/OM payment changes concretely
Collecting enrollment fees online smooths cash flow and removes cash handling. Here is the estimated impact (2026 ballpark).
| Metric | Before (paper/cash) | After (Wave/OM online) | Gain |
|---|---|---|---|
| Collection delay | 3 - 10 days | Immediate | Cash flow + |
| Processing time / file | 20 - 30 min | 5 - 8 min | -60 to -70 % |
| Entry errors | Frequent | Rare | Reliability + |
| Incomplete files | 25 - 35 % | < 10 % | Quality + |
| Transaction fees | — | 1 - 1.5 % | Controlled cost |
| Payment tracking | Manual | Automatic (dashboard) | Visibility + |
With hundreds of files to process in a few weeks, cutting processing time from 25 to 7 minutes frees dozens of office hours at peak campaign.
Mini case study
Mr Sow, director of a private school group with 3 sites in Dakar (about 1,200 students). Every intake, the office processed 900 enrollment/re-enrollment files in a queue, with 30 % incomplete. He invests 3,400,000 FCFA in a "connected school" (online enrollment + Wave/OM payment + parent portal) plus 500,000 FCFA/yr of maintenance.
Result the first intake: average processing time cut from 25 to 8 minutes per file. Across 900 files, that is about 255 hours saved (nearly 1.5 person-months) and admin workload down 50 %. Online enquiries rise +30 %, and fees collected immediately improve start-of-year cash flow.
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FAQ
Is Wave/Orange Money payment reliable for school fees?
Yes. They are the dominant payment methods in Dakar. Transaction fees (1 to 1.5 %) are more than offset by immediate collection and fewer errors.
Is the parent portal worth the investment?
For a multi-site group, yes: schooling tracking, documents and messaging cut calls to the office. Budget an extra 800,000 to 1,500,000 FCFA.
What timeline to be ready before intake?
Between 6 and 10 weeks depending on modules. Start the project at least 3 months before the enrollment campaign to test payment in real conditions.
Can several sites be managed on one website?
Yes, with a multi-site architecture: each school has its pages, fees and tracking while sharing the portal and back-office.
How to reduce incomplete files?
A guided enrollment form with mandatory fields and conditional payment drops incomplete files from 30 % to under 10 %.
Let's scope your project. Specify the number of sites, whether you want Wave/OM payment and the parent portal, and your indicative budget, and we will quote your school website. Detailed quote within 48 h. WhatsApp +221 77 596 93 33.
Mohamed Bah
Fondateur, Kolonell
Passionate about digital and entrepreneurship in Africa, Mohamed has been helping Sénégalese businesses with their digital transformation since 2020. Founder of Kolonell, he believes every SME deserves a professional and accessible online présence.
