The verdict in three sentences
A pharmacy without a tool loses on two fronts: the stockout that sends the customer to a competitor, and the expired drug written off at a loss. A management app with expiry alerts, scanned prescriptions and reordering steers stock down to the individual product. 2026 impact: stockouts -25 % and expired stock -40 %, two lines that directly eat into margin.
What a pharmacy management app does
A pharmacy's stock is thousands of SKUs with different expiry dates. The app tracks each batch, alerts 90 days before expiry to sell or return, suggests automatic reordering at thresholds, and archives scanned prescriptions for regulatory traceability. In Lagos, adding click-and-collect with Paystack payment captures online demand without turning the pharmacy into a full e-commerce site.
| Module | What it does | Stockout / expiry gain | 2026 price range |
|---|---|---|---|
| Stock management | Tracking per SKU and batch | -25 % stockouts | included in 1,000,000 FCFA base |
| Expiry alert | Notification 90 days before date | -40 % expired stock | +350,000 FCFA |
| Scanned prescription | Archiving + refill reminder | compliant traceability | +400,000 FCFA |
| Reordering | Auto restock at threshold | zero avoidable stockout | +450,000 FCFA |
| Click-and-collect | Online order + Paystack | +10 % sales | +600,000 FCFA |
Price, timeline and SKU count
A neighbourhood pharmacy handles 2,000 to 4,000 SKUs; a large pharmacy or multi-branch group exceeds 8,000 SKUs and needs automatic reordering and consolidated reporting.
| Plan | Modules | SKUs | Timeline | 2026 price |
|---|---|---|---|---|
| Starter | Stock + expiry | up to 3,000 | 4-5 weeks | 1,000,000 - 1,600,000 FCFA |
| Growth | + prescription + reorder | 3,000 to 8,000 | 6-8 weeks | 2,000,000 - 2,800,000 FCFA |
| Premium | + click-and-collect + multi-branch | 8,000+ | 9-12 weeks | 3,000,000 - 3,500,000 FCFA |
Mini case study
Dr Ada, owner of a pharmacy in Lekki (Lagos), manages 5,000 SKUs and used to write off about 1,800,000 FCFA of expired drugs per year. With 90-day expiry alerts, she sells or returns in time and cuts expired stock by 40 %, i.e. 720,000 FCFA saved per year. Meanwhile, the 25 % drop in stockouts recovers sales once lost to competitors. The Growth module at 2,400,000 FCFA pays for itself in under two years on expired stock alone.
FAQ
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Does the app track expiry dates by batch?
Yes, each stock entry is recorded with its expiry date and batch number. The app alerts 90 days before expiry to prioritise the sale or arrange a supplier return, cutting expired stock by around 40 %.
Can prescriptions be scanned and archived?
Yes. The prescription is scanned, linked to the customer and archived for regulatory traceability, with an automatic refill reminder for chronic treatments. That saves time and ensures compliance.
Is reordering really automatic?
The app monitors thresholds per SKU and generates a supplier order proposal as soon as a product drops below its minimum. The pharmacist approves it, removing avoidable stockouts without ordering blindly.
How much does a pharmacy management app cost?
From 1,000,000 FCFA for stock + expiry to 3,500,000 FCFA for a full solution with click-and-collect and multi-branch. Price mainly depends on SKU count and modules.
Is click-and-collect with online payment included?
It is part of the Premium module: the customer orders online, pays via Paystack or mobile money and collects in store. This captures about 10 % extra sales without handling delivery.
Let's talk about your project. We scope your pharmacy app to your SKU count within 48 hours. WhatsApp +221 77 596 93 33.
Mohamed Bah
Fondateur, Kolonell
Passionate about digital and entrepreneurship in Africa, Mohamed has been helping Sénégalese businesses with their digital transformation since 2020. Founder of Kolonell, he believes every SME deserves a professional and accessible online présence.
