The verdict in three sentences
For a multidisciplinary health centre of 22 professionals, physicians, physiotherapists, nurses and speech therapists, in Montréal or Rennes, a custom coordination tool costs, as a 2026 order of magnitude, between EUR 15,000 and 35,000 excluding tax (about USD 16,000 to 38,000), with a timeline of 2 to 4 months. It does not replace each profession's clinical software: it centralises shared care protocols, case conferences, the shared calendar and the production of funding indicators (the ACI agreement in France, comparable accountability reporting for a Québec family medicine group). The gain is measured in coordination time saved and indicators backed by evidence without last-minute reconstruction.
Why coordination spills beyond clinical software
In a multidisciplinary centre, each profession works in its own software: a certified medical record for physicians, practice software for physiotherapists and nurses, a dedicated tool for speech therapists. None properly handles what is shared: who takes part in which protocol, which patients were discussed in case conferences, which public health actions were carried out. The coordinator rebuilds this information in spreadsheets before every funding deadline.
| Module | Function | Indicative share | 2026 range (EUR excl. tax) |
|---|---|---|---|
| Shared care protocols | Drafting, versions, professionals involved, patients included | 20% | 3,000 to 7,000 |
| Case conferences | Agenda, cases discussed, decisions, minutes | 20% | 3,000 to 7,000 |
| Shared calendar | Meetings, on-call slots, walk-in care, rooms | 15% | 2,250 to 5,250 |
| Funding indicators | Collection, quarterly tracking, annual report export | 25% | 3,750 to 8,750 |
| Directory and internal messaging | Roles, availability, links to secure health messaging | 10% | 1,500 to 3,500 |
| Security and health-data hosting | Strong authentication, audit trails, certified host | 10% | 1,500 to 3,500 |
The low end is a tool focused on meetings and indicators. The high end adds a full shared calendar with walk-in care management and automated exports from some clinical systems.
What the tool changes for funding indicators
Funding agreements pay the centre on access to care, teamwork and information systems. Core and optional criteria must be documented: number of protocols, case conferences held, patient cases discussed, prevention actions. Without a tool, evidence is rebuilt from emails, attendance sheets and memory.
| Coordinator task | Without the tool (per week) | With the tool (per week) |
|---|---|---|
| Prepare and convene meetings | 1.5 h | 0.5 h |
| Write and circulate minutes | 1.5 h | 0.5 h |
| Update protocols | 1 h | 0.5 h |
| Consolidate funding indicators | 2 h, smoothed average | 0.5 h |
| Manage room and on-call calendar | 1 h | 0.5 h |
| Total | 7 h | 2.5 to 3 h |
These times are estimates for a team of 20 to 25 professionals. They assume each meeting is entered in the tool the same day, which takes under 10 minutes with a minutes template.
Health data and project plan
Case conference minutes contain identifiable health data: hosting must be certified for health data (HDS in France; in Québec, compliance with Law 25 on personal information), with strong authentication, access logging and patient information notices. The tool does not duplicate medical records: it stores only what relates to coordination.
| Phase | Duration | Deliverable |
|---|---|---|
| Scoping with the centre's board | 2 weeks | Indicators tracked, roles, flows |
| Meetings and protocols | 3 to 4 weeks | Minutes templates, protocol library |
| Shared calendar | 2 to 3 weeks | Rooms, on-call, walk-in care |
| Indicators and exports | 2 to 3 weeks | Quarterly dashboard, annual export |
| Training and launch | 1 to 2 weeks | Session per profession, user guide |
Mini case study
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Dr Tremblay, coordinating physician of a 22-professional centre in Montréal, funds a tool at EUR 24,000 excluding tax (about USD 26,000), delivered in 3 months. Coordination time drops from 7 hours to about 3 hours a week, 4 hours saved, about 180 hours a year over 45 weeks. Valued at EUR 40 per coordination hour, that is EUR 7,200 a year. If the tool also secures funding criteria that were previously poorly documented, the investment pays back in 2 to 3 years, faster depending on the centre's funding level.
FAQ
Do all professionals have to change their clinical software?
No. The coordination tool sits alongside existing software and stores only shared data. That is what keeps it between EUR 15,000 and 35,000 excluding tax.
Does the tool replace certified software for information-system criteria?
No, those criteria rely on certified clinical software. The custom tool complements them for coordination and evidence.
Is certified health-data hosting needed?
Yes, as soon as identifiable patient cases are discussed and recorded. The budget allows about 10% for security and certified hosting.
How long to get started?
Allow 2 to 4 months. The meetings and protocols module can be used from week 5 or 6.
Who pays for the tool?
Usually the centre's legal entity, from its own funds or from the share of funding dedicated to coordination. The quote can be split into two phases to spread spending over two financial years.
Let's scope your project. Send us the indicators you track and your number of professionals: we will price a tool between EUR 15,000 and 35,000 excluding tax (about USD 16,000 to 38,000) with a 2 to 4 month plan. Detailed quote within 48 h. WhatsApp +221 77 596 93 33.
Mohamed Bah
Fondateur, Kolonell
Passionate about digital and entrepreneurship in Africa, Mohamed has been helping Sénégalese businesses with their digital transformation since 2020. Founder of Kolonell, he believes every SME deserves a professional and accessible online présence.
