The verdict in three sentences
A multi-site management platform for a five-property hospitality group costs between 60,000 and 150,000 EUR in 2026, over a 6 to 10 month timeline. The return comes mainly from F&B food cost (a 3 to 6 point saving) and the monthly reporting time avoided. Below 60,000 EUR you buy a stack of SaaS modules; above 100,000 EUR you fund true group consolidation.
What each building block costs in 2026
Price depends on the scope actually centralized. Here is a 2026 order of magnitude for a five-property group in Miami.
| Functional block | Scope | 2026 cost (EUR) | Timeline |
|---|---|---|---|
| Multi-site reservation consolidation | Unified view, real-time availability | 12,000 - 25,000 | 6 - 9 wk |
| Centralized F&B stock management | Recipe sheets, inventories | 15,000 - 30,000 | 8 - 12 wk |
| PMS + POS integration | Connectors, auto sync | 10,000 - 22,000 | 5 - 8 wk |
| Group reporting / BI | Consolidated dashboards | 12,000 - 28,000 | 6 - 10 wk |
| Supplier purchasing management | Orders, price comparison | 8,000 - 20,000 | 5 - 8 wk |
| Per-site manager portal | Roles, alerts, approvals | 6,000 - 15,000 | 4 - 6 wk |
A typical Growth project keeps 4 of these blocks and lands around 85,000 EUR.
Custom build or SaaS stack
| Criterion | SaaS stack | Custom software |
|---|---|---|
| Year 1 cost (5 sites) | 18,000 - 35,000 EUR/yr | 60,000 - 150,000 EUR (one-off) |
| Recurring cost year 2+ | 18,000 - 35,000 EUR/yr | 8,000 - 18,000 EUR/yr (maintenance) |
| Multi-site consolidation | Partial, manual exports | Native, real time |
| Food cost visibility | 30-day lag | Real time |
| Code ownership | No | Yes |
| Process customization | Limited | Full |
Over three years the SaaS stack often exceeds 75,000 EUR without ever delivering group consolidation: custom becomes worthwhile as soon as manual reporting costs more than 2 days/month per site.
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Mini case study
Mathilde runs a group of 5 restaurant-hotels in Miami, F&B revenue of 6,000,000 EUR/yr, average food cost 32%, i.e. 1,920,000 EUR in purchasing. Software at 85,000 EUR that saves 4 points of food cost through recipe sheets and variance tracking represents 76,800 EUR saved in the first full year. Adding 1.5 days/month of reporting avoided per site (5 sites x 18 months x loaded cost ~250 EUR/day = ~34,000 EUR over 18 months), the project pays back in about 14 months.
FAQ
How much is annual maintenance? Budget 12 to 18% of development cost per year, i.e. roughly 10,000 to 18,000 EUR for an 85,000 EUR project, covering hosting, enhancements and support.
Can we keep our current PMS and POS? Yes in most cases: we build connectors to your PMS and point-of-sale system. Budget 10,000 to 22,000 EUR depending on the quality of the available APIs.
How soon do food cost gains appear? The first variances surface from the 2nd month of use; full effect (3 to 6 points) shows after 2 to 3 complete inventories, i.e. about 4 to 6 months.
Must we deploy across all 5 sites at once? No, we recommend a pilot site for 6 to 8 weeks, then a phased rollout. This lowers risk and spreads change management.
Does the software handle several legal entities? Yes, the multi-site architecture handles separate entities with consolidated group reporting and per-property data partitioning.
Let's scope your project. Tell us the number of properties, your current PMS/POS and an indicative budget: we frame the priority scope and connectors. Detailed quote within 48 h. WhatsApp +221 77 596 93 33.
Mohamed Bah
Fondateur, Kolonell
Passionate about digital and entrepreneurship in Africa, Mohamed has been helping Sénégalese businesses with their digital transformation since 2020. Founder of Kolonell, he believes every SME deserves a professional and accessible online présence.
