The verdict in three sentences
Custom fleet management software in Dakar costs between FCFA 7,000,000 and 18,000,000 (about EUR 10,700-27,400) over 4 to 7 months. Its two local challenges: a robust offline mode for low-coverage areas, and fuel tracking, often the first cost to drift. Well built, it cuts the fuel bill by about 12% and makes preventive maintenance reliable.
Fleet software modules
Managing a fleet means steering assets that run and cost money every day. Here are the bricks priced for a Dakar quote.
| Module | What it does | Build range 2026 |
|---|---|---|
| Geolocation & routes | Positions, ETA, history | FCFA 1,500,000-3,500,000 |
| Fuel tracking | Consumption, fill-ups, anomalies | FCFA 1,200,000-3,000,000 |
| Preventive maintenance | Due dates, alerts, history | FCFA 1,200,000-2,800,000 |
| Drivers & documents | Licenses, inspections, assignments | FCFA 1,000,000-2,500,000 |
| Offline mode | Field entry, resync | FCFA 1,000,000-2,500,000 |
| Dashboards & KPI | Cost/km, availability | FCFA 900,000-2,200,000 |
Total and recurring cost
Beyond the build, plan for GPS boxes and maintenance. Here is a realistic 2026 budget for a mid-size Dakar fleet.
| Item | Detail 2026 | Ballpark |
|---|---|---|
| GPS/telematics boxes | FCFA 45,000-90,000/vehicle | x fleet size |
| SIM data subscription | FCFA 3,000-6,000/vehicle/month | recurring |
| Driver payroll integration | Hours, bonuses, trips | FCFA 1,000,000-2,500,000 |
| Driver mobile app | Android, offline | included in build |
| Annual maintenance | 15-20% of build | recurring |
| Hosting & supervision | Cloud + monitoring | FCFA 600,000-1,500,000/yr |
ROI: fuel and maintenance
On a fleet, two lines make the difference: controlled fuel and breakdowns avoided through preventive maintenance.
| Indicator | Before software | After (estimate) |
|---|---|---|
| Fuel cost | base 100 | 88 (-12%) |
| Immobilizing breakdowns | base 100 | 70-80 |
| Availability rate | 82% | 92-95% |
| Detour / empty km | base 100 | 85-90 |
| Driver hour disputes | frequent | traced |
Mini case study
Moussa runs a transport company in Dakar: 30 vehicles, a fuel budget of FCFA 4,500,000/month, i.e. FCFA 54,000,000/yr. Software at FCFA 12,000,000 plus FCFA 2,000,000/yr maintenance and FCFA 1,800,000 of boxes (30 x 60,000) cuts the fuel bill by 12%, i.e. FCFA 6,480,000/yr saved. The system pays back in under 3 years on fuel alone, before counting avoided breakdowns and better availability.
Need a professional website?
Kolonell builds websites that attract clients, optimized for the Sénégalese market. Free quote in 2 minutes.
FAQ
Why custom rather than an off-the-shelf GPS tracker?
A tracker shows positions but handles neither maintenance, nor fuel cross-checked with fill-ups, nor driver payroll. Custom integrates it all in one tool fit to your processes.
Is offline mode really useful in Dakar?
Yes, essential once vehicles leave well-covered areas. The app stores entries and re-syncs when the network returns, with no data loss.
How is the fuel gain calculated?
By cross-checking kilometers driven, fill-ups and anomalies (overconsumption, siphoning). An early-detected gap avoids losses that, across a fleet, run into millions of FCFA per year.
Can we integrate driver payroll?
Yes. Hours, trips and bonuses feed your payroll tool; budget FCFA 1,000,000 to 2,500,000 for a reliable integration that ends disputes.
What recurring budget should we plan?
Maintenance of 15 to 20% of build per year, plus SIM data (FCFA 3,000-6,000/vehicle/month) and hosting. That's the system's ongoing running cost.
Let's scope your project. Give us your fleet size, your priorities (fuel, maintenance, payroll) and your network constraints for a target budget of FCFA 7,000,000 to 18,000,000. Detailed quote within 48 h. WhatsApp +221 77 596 93 33.
Mohamed Bah
Fondateur, Kolonell
Passionate about digital and entrepreneurship in Africa, Mohamed has been helping Sénégalese businesses with their digital transformation since 2020. Founder of Kolonell, he believes every SME deserves a professional and accessible online présence.
