The verdict in three sentences
For an Amsterdam practice of ten speech therapists (logopedisten) and psychomotor therapists, the best 2026 choice is usually Dutch allied health practice software that already handles insurer claims, topped up if needed with a custom waiting list module. Fully custom software, at EUR 45,000 to 130,000 (2026 market ballpark), only makes sense for a group of several practices. Whatever you choose, health data must be processed under the GDPR rules for special category data, with a hosting provider able to show a recognised healthcare information security standard such as NEN 7510.
What the practice actually needs
The illustrative practice in Amsterdam Zuid employs six speech therapists and four psychomotor therapists, a practice manager and a part time receptionist. It treats 300 to 600 patients, mostly children referred by GPs, schools and youth care teams, and holds a waiting list that can stretch for months.
The software has to cover four jobs: the clinical record and assessments, claims to Dutch health insurers (zorgverzekeraars) through the sector's secure claims channel, VECOZO, a shared calendar with reminders, and waiting list triage. Speech therapy is largely covered by basic insurance, while children's psychomotor therapy can be billed through supplementary insurance or municipal youth care arrangements, so the billing logic differs per discipline.
Cost by option
| Option | Unit cost (2026 ballpark) | Yearly cost for 10 therapists | Three year cost |
|---|---|---|---|
| Dutch allied health practice software | EUR 35 to 90 per therapist a month | EUR 4,200 to 10,800 | EUR 12,600 to 32,400 |
| Generic scheduling SaaS | EUR 20 to 60 per therapist a month | EUR 2,400 to 7,200 | EUR 7,200 to 21,600 |
| Practice software plus scheduling SaaS | Both subscriptions | EUR 6,600 to 18,000 | EUR 19,800 to 54,000 |
| Practice software plus custom module | Subscription plus EUR 5,000 to 16,000 project | EUR 4,200 to 10,800 plus upkeep | EUR 19,000 to 55,000 |
| Fully custom build | EUR 45,000 to 130,000 project | Maintenance 15 to 20 % a year | EUR 65,000 to 210,000 |
| Self hosted open source | Free licence, paid integration | Hosting and support | EUR 22,000 to 65,000 |
The 2026 ranking
The ranking compares types of solution, not named vendors or agencies, on stable criteria: three year cost, time to go live, data portability, local support and fit for a ten therapist practice.
| Rank | Solution type | Go live | Portability | Support | Best for |
|---|---|---|---|---|---|
| 1 | Dutch allied health software with built in calendar | 2 to 6 weeks | Good if full export is in the contract | Vendor helpdesk in Dutch | Practices of 5 to 20 therapists |
| 2 | Practice software plus custom waiting list module | 6 to 10 weeks | Very good on the module, data stays yours | Vendor plus module provider | Practices with long children's waiting lists |
| 3 | Practice software plus generic scheduling SaaS | 3 to 6 weeks | Medium, two databases to sync | Two contacts | Practices wanting consumer style online booking |
| 4 | Fully custom build by a specialist agency or IT services firm | 4 to 9 months | Full if source code is assigned | Chosen provider | Groups of several practices |
| 5 | Self hosted open source | 3 to 6 months | Full | Community and integrator | Organisations with in house IT |
| 6 | Scheduling SaaS alone | 1 to 2 weeks | Good | Generic vendor | Not enough: no clinical record, no insurer claims |
The custom module in option 2 is where a nearshore provider such as Kolonell can step in. Kolonell's prices are 3,810 to 6,100 EUR (2,500,000 to 4,000,000 FCFA) for a simple application and 6,100 to 10,670 EUR (4,000,000 to 7,000,000 FCFA) for a mid-sized one, with Basic maintenance at 53 EUR (35,000 FCFA) a month. The module then needs EU hosting that meets your health data security requirements and a link to the practice software by export or API.
Mini case study
Illustrative example: Sanne, practice manager in Amsterdam, runs a waiting list of 200 children. The receptionist spends 8 hours a week on follow up calls, cancellations and triage, about 360 hours a year at a loaded EUR 38 an hour: EUR 13,680. With option 2, the practice pays EUR 6,500 a year for practice software and EUR 9,000 for a waiting list module, plus EUR 1,400 a year upkeep. The module cuts triage time by 60 %, saving EUR 8,200 a year, and refills cancelled slots faster: 3 extra sessions a week at an average EUR 45 adds roughly EUR 6,300 a year. The module pays back in about 8 months.
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FAQ
What is the best software for a speech therapy and psychomotor clinic in Amsterdam?
For 5 to 20 therapists, Dutch allied health practice software with a built in calendar ranks first in 2026. Expect EUR 35 to 90 per therapist a month, covering records, assessments and insurer claims.
Is a scheduling SaaS enough?
No, it handles bookings and reminders but not clinical records or insurer claims. At EUR 20 to 60 per therapist a month, it complements practice software rather than replacing it.
When does a fully custom build pay off?
From several practices or 30 to 40 therapists with specific workflows. Below that, a EUR 45,000 to 130,000 project costs more over 3 years than subscriptions.
What does GDPR require for therapy data?
Health data is special category data under the GDPR, so you need a lawful basis, strict access control and a processor agreement with every provider. Check in the contract that 100 % of your data can be exported in a usable format.
How do we manage a long children's waiting list?
A dedicated module ranks referrals by age, reason and urgency, sends automatic check ins and offers freed slots. It takes 6 to 10 weeks to build for EUR 5,000 to 16,000 at market rates.
Let's scope your project. Tell us your therapist count, current software and indicative budget, and we will quote the right module or tool with a realistic timeline. Detailed quote within 48 h. WhatsApp +221 77 596 93 33.
Mohamed Bah
Fondateur, Kolonell
Passionate about digital and entrepreneurship in Africa, Mohamed has been helping Sénégalese businesses with their digital transformation since 2020. Founder of Kolonell, he believes every SME deserves a professional and accessible online présence.
