The verdict in three sentences
A member extranet replaces phone tag and data-entry emails with a portal where each farmer declares deliveries, checks the daily prices and downloads payment statements. The core of the project is integration with the cooperative ERP (silo, commodity accounting, payments) to eliminate double entry. Realistic 2026 budget: 35,000 to 70,000 EUR, 14 to 20 weeks, with estimated admin savings of 20 hours/week.
Why an extranet rather than phone and email
| Item | Without extranet | With extranet |
|---|---|---|
| Delivery entry | Manual at the office | Declared by the member |
| Price distribution | Individual calls / SMS | Real-time display |
| Payment statements | Paper / email | Download 24/7 |
| Entry errors | Frequent | Sharply reduced |
| Admin workload | ~20 h/week | ~5 h/week |
| Traceability | Fragmented | Logged and centralised |
For 300 members at peak season, the difference is measured in workdays saved every week.
What each building block costs in 2026
| Module | Function | Indicative 2026 effort |
|---|---|---|
| Member authentication | Accounts, roles, mandate management | 4,000 to 7,000 EUR |
| Delivery declaration | Entry, validation, history by crop | 6,000 to 11,000 EUR |
| Price display | Daily prices, price alerts | 3,000 to 6,000 EUR |
| Payments area | Statements, advances, schedule | 4,000 to 8,000 EUR |
| Dashboards | Volumes, quality, per-member history | 5,000 to 9,000 EUR |
| ERP integration | Silo / commodity accounting sync (API or ETL) | 8,000 to 18,000 EUR |
| GDPR and security | Consent, retention, EU hosting | 2,000 to 4,000 EUR |
ERP integration is the central line item: a modern agricultural ERP with an API cuts the cost sharply, while a legacy system requires a custom ETL connector.
Mini case study
Need a professional website?
Kolonell builds websites that attract clients, optimized for the Sénégalese market. Free quote in 2 minutes.
Sophie, admin director of a grain cooperative near Berlin, coordinates 300 members. In season, two managers spend the equivalent of 20 hours/week entering deliveries dictated over the phone and resending statements. At 30 EUR/h loaded, that is 20 x 30 x 40 weeks = 24,000 EUR/year.
She invests 52,000 EUR in an extranet connected to the ERP. After two seasons, entry workload falls to ~5 h/week, a saving of ~18,000 EUR/year, and payment errors halve (fewer disputes, fewer credit notes). Estimated payback: ~3 years, before counting member satisfaction and the modernity argument when recruiting new producers.
FAQ
How much does a member extranet cost in 2026? Expect 35,000 to 70,000 EUR depending on the number of modules and above all the complexity of ERP integration. Maintenance and hosting: 150 to 400 EUR/month.
Can it connect to our cooperative ERP? Yes. If the ERP exposes an API, integration is direct; otherwise we set up an ETL connector with scheduled exports. This is the line item that most explains price differences.
How long to implement? 14 to 20 weeks, allowing for real-world testing before peak season, when the tool must be flawless.
Will less tech-savvy members use it? Yes, if the UX is mobile-first and simple. An onboarding phase and a phone fallback ease adoption in the first season.
Is it usable from the field, on 4G? Yes: mobile-first design and optimisation for slow connections ensure smooth delivery entry from the ground.
Let's scope your project. Tell us your number of members, your ERP and priority modules (deliveries, prices, payments): we will scope a range between 35,000 and 70,000 EUR. Detailed quote within 48 h. WhatsApp +221 77 596 93 33.
Mohamed Bah
Fondateur, Kolonell
Passionate about digital and entrepreneurship in Africa, Mohamed has been helping Sénégalese businesses with their digital transformation since 2020. Founder of Kolonell, he believes every SME deserves a professional and accessible online présence.
