Real estate agency software: mandates and listings (2026)

The verdict in three sentences

An agency with no tool scatters its mandates, forgets its leads and misses commissions because it fails to match the right demand to the right property. Agency software centralises mandates, listings, leads, viewings and commissions into one pipeline, and automatically suggests the properties that fit each buyer. For 15,000 to 50,000 FCFA a month, you turn your contact book into a matching machine.

From the Excel file to the real estate pipeline

The agent's job is to make supply and demand meet at the right time. When listings live in Excel, leads in WhatsApp and viewings in the agent's head, matching rests on memory. Software makes it systematic.

Automatic matching is the core gain: as soon as a property comes in, the software suggests it to leads whose criteria fit, shortening the time to sale or lease.

Commissions and tool cost

Real estate commissions in Senegal and Côte d'Ivoire run around 5 to 10 % on a sale and one month's rent on a lease. A single extra deal closed pays for the tool for years.

The rates are 2026 orders of magnitude. On a 40-million-FCFA sale at 5 %, the commission reaches 2 million FCFA: a single deal saved by better matching covers years of a 25,000 FCFA monthly subscription.

Mini case study

Seydou runs a small agency in Dakar with 40 active listings and 3 agents. Without a tool, buyer leads coming in by WhatsApp were lost, and the agency closed about 2 sales a month. An average 35-million-FCFA sale at 6 % brings 2.1 million FCFA in commission.

He deploys agency software at 25,000 FCFA a month. Every lead is now a record with budget and criteria, every new listing is automatically suggested to compatible buyers, and viewings are scheduled with reminders. Matching and follow-up take the agency from 2 to 3 sales a month. That extra sale means 2.1 million FCFA more commission, for a 25,000 FCFA tool. The return on investment is counted in hours, not months.

FAQ

Is buyer/property matching really automatic? Yes. Each lead has criteria (budget, area, type, size). As soon as a matching property enters the portfolio, the agent gets a suggestion, avoiding an Excel search and speeding up the connection.

Does the software track expiring mandates? Yes, each mandate has an expiry date and the software alerts before it lapses. You no longer lose a property because the mandate ran out without renewal.

Can it handle a property development? Yes. For a new programme, it tracks units, reservations, instalment payments and sales progress, on top of the agency's classic portfolio.

How are commissions calculated? Each sale or lease deal carries its rate and amount, split between agency and agent. The software computes the commission due automatically, removing disputes between agents.

Can several agents work on it? Yes, each agent has their own access, listings and leads, while sharing the common portfolio. The director keeps a global view of the pipeline and commissions.

Let's talk about your project. We build your real estate agency software with mandate management, lead/property matching, viewing tracking and commission calculation. WhatsApp +221 77 596 93 33.