The verdict in three sentences
Rental management digitises around three automations: rent-receipt generation, collections tracking and annual service-charge reconciliation. In 2026 in Dublin, custom software covering these flows plus tenant and landlord portals costs EUR 30,000 to 75,000, delivered in 14 to 22 weeks. The most visible gain is on arrears chasing, where automation turns weekly manual follow-up into daily alerts.
Budget by module in 2026
Property management software is priced by business flow. Here are the 2026 ballpark figures for a Dublin agency managing several hundred units.
| Module | Indicative 2026 price (EUR) | Timeline |
|---|---|---|
| Rent receipts and due notices | 4,500 to 9,000 | 3 to 4 weeks |
| Collections tracking and chasing | 6,000 to 13,000 | 4 to 6 weeks |
| Service-charge reconciliation | 5,500 to 12,000 | 4 to 5 weeks |
| Landlord portal | 5,000 to 11,000 | 3 to 5 weeks |
| Tenant portal | 4,500 to 9,500 | 3 to 4 weeks |
| Accounting integration | 4,000 to 9,000 | 3 to 4 weeks |
A receipts-collections-charges core sits around EUR 17,000 to 28,000. Online portals and accounting integration push the project towards the top of the range.
Costing parameters and arrears gains
Price and return on investment depend on precise local parameters. Here are those to build into a 2026 Dublin budget.
| Parameter | 2026 value | Impact |
|---|---|---|
| Core 3-module effort | 90 to 160 person-days | EUR 17,000 to 28,000 |
| Delivery time | 14 to 22 weeks | Go-live Q2/Q3 |
| Annual maintenance | 15 to 18% of build | EUR 4,500 to 13,500/yr |
| Average chase time before | 8 to 12 days | Manual |
| Automated chase time | 1 to 2 days | Daily alerts |
| Arrears rate reduction | 20 to 35% | Over 6 to 12 months |
Service-charge reconciliation is the module that pays back fastest: done manually it takes several days per building each year; automated, it is handled in a few hours.
Mini case study
Yasmine, head of property management in Dublin, runs 420 units with an average arrears rate of 6%, about 25 units in arrears holding EUR 18,000 of rent pending at any time. Software at EUR 24,000 automates chasing: the delay drops from 10 days to 2 days and the arrears rate falls 30%, cutting the pending balance to about EUR 12,600. The recurring cash-flow gain, plus 6 days a month saved on manual receipt production (worth nearly EUR 900 monthly), pays the software back in about 14 months, maintenance included.
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FAQ
What does custom property management software cost in Dublin in 2026?
Between EUR 30,000 and 75,000 depending on modules. A receipts-collections-charges core sits around EUR 17,000 to 28,000.
How quickly is the software operational?
Expect 14 to 22 weeks for a full core, with per-module deliveries every three to five weeks.
Does a tenant portal really reduce arrears?
Yes: paired with automated chasing, it often cuts the arrears rate by 20 to 35% over six to twelve months by easing payment and tracking.
Can the software connect to the agency's accounting?
Yes, budget EUR 4,000 to 9,000 for an accounting integration, delivered in three to four weeks, removing double entry of transactions.
What is the annual maintenance cost?
Maintenance at 15 to 18% of the build, or EUR 4,500 to 13,500 per year, covering fixes, enhancements and security.
Let's scope your project. Tell us your unit volume, your collection flows and your online-portal needs for a detailed costing. Detailed quote within 48 h. WhatsApp +221 77 596 93 33.
Mohamed Bah
Fondateur, Kolonell
Passionate about digital and entrepreneurship in Africa, Mohamed has been helping Sénégalese businesses with their digital transformation since 2020. Founder of Kolonell, he believes every SME deserves a professional and accessible online présence.
