The verdict in three sentences
A property management firm that wants to modernize invests in 2026 between 35,000 and 85,000 EUR in custom software, delivered in 4 to 6 months. The key modules are the owner extranet, charge calls, online general meetings and condo accounting. Well designed, the extranet cuts inbound calls by about 30 %, the calls that currently saturate managers.
Modules and their 2026 cost
A management firm's workload comes not from the buildings but from requests: documents asked for, receipts, questions about charges. Software that exposes information frees the managers. Here are the orders of magnitude.
| Module | Role | Indicative cost (EUR) |
|---|---|---|
| Owner extranet | Documents, receipts, tracking | 8,000-18,000 |
| Charge calls | Calculation, issuing, reminders | 7,000-15,000 |
| Online general meeting | Notices, votes, minutes | 8,000-16,000 |
| Condo accounting | Allocations, budgets | 9,000-20,000 |
| Works and claims tracking | Quotes, tradespeople, follow-up | 5,000-12,000 |
| Mobile app | Owner access | 6,000-14,000 |
A useful base (extranet + charge calls + accounting) starts around 40,000 EUR. The full set with online meetings and mobile rises toward 85,000 EUR.
What the software changes for managers
A condo manager commonly handles 40 to 50 buildings. Every avoided call and every self-service document frees value-added management time. Here are the measured effects.
| Indicator | Before | After software |
|---|---|---|
| Inbound calls / week | 60-80 | -30 % |
| Sending owner documents | Manual | Self-service |
| Meeting preparation | 6-10 h/meeting | 2-3 h/meeting |
| Issuing charge calls | 1-2 days | Instant |
| Charge disputes | Frequent | Falling |
For a firm managing 400 units, 30 % fewer inbound calls means several hours a day given back to managers, often the equivalent of a half-time role.
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Mini case study
Marc runs a 6-manager condo firm in the Paris region, managing 900 units. His teams handle about 70 inbound calls per week per manager, many about documents or charges. Custom software at 68,000 EUR, with an extranet and online meetings, cuts these calls by 30 % and divides meeting-prep time by three. Estimated saving: the equivalent of a half-time manager (about 22,000 EUR/year loaded) plus owner loyalty. Return on investment in about 3 years, with a clearly modernized service.
FAQ
How much does custom condo management software cost in 2026? Between 35,000 and 85,000 EUR depending on modules. An extranet + charge calls + accounting base starts around 40,000 EUR.
Does the extranet really reduce calls? Yes: by giving self-service access to documents, receipts and tracking, it commonly cuts inbound calls by 30 %, the calls that saturate managers.
Is the online general meeting reliable? Yes: digital notices, votes and minutes cut meeting prep from 6-10 hours to 2-3 hours while keeping a legal record.
How long to set up? Usually 4 to 6 months. The accounting and charge-calls base can be delivered first, in about 3 months.
Can existing accounting be migrated? Yes, condo data migration is a project workstream; it avoids any break in ongoing charge allocations and budgets.
Let's scope your project. Tell us the number of units managed, your priority modules (extranet, meetings, accounting) and your indicative budget. Detailed quote within 48 h. WhatsApp +221 77 596 93 33.
Mohamed Bah
Fondateur, Kolonell
Passionate about digital and entrepreneurship in Africa, Mohamed has been helping Sénégalese businesses with their digital transformation since 2020. Founder of Kolonell, he believes every SME deserves a professional and accessible online présence.
