The verdict in three sentences
A school management platform for a private school group in Casablanca costs between MAD 180,000 and 350,000 in 2026, including online enrollment, grade management and fee payment. The main return comes from cutting unpaid fees: moving from 12 % to 4 % of late payment on MAD 25M of annual fees recovers MAD 2M of cash. The parent portal also becomes a strong sales argument against competing schools.
Budget by module (MAD)
The project's core is the link between academics (students, classes, grades) and fee collection. Online payment (card + mobile) is the priority to attack unpaid fees.
| Module | Range (MAD) | Timeline | Priority |
|---|---|---|---|
| Online enrollment | 30,000 | 3-4 wks | High |
| Academics / grades / report cards | 60,000 | 5-7 wks | High |
| Fee payment (card / mobile) | 40,000 | 3-5 wks | High |
| Parent portal (tracking, absences) | 30,000 | 3-4 wks | High |
| Communication / messaging | 20,000 | 2-3 wks | Medium |
| Management / accounting reporting | 25,000 | 2-3 wks | Medium |
| Full project total | 180,000-350,000 | 14-20 wks | — |
Annual maintenance: MAD 30,000 to 55,000, hosting and evolutions included. For multi-campus, add 20-30 %.
SaaS EdTech vs custom
EdTech SaaS platforms bill per student per year. Custom pays off once the group exceeds a few hundred students and wants local payment integration.
| Criterion | EdTech SaaS | Custom (Kolonell) |
|---|---|---|
| Upfront cost | MAD 0-40,000 | MAD 180,000-350,000 |
| Cost per student/yr | MAD 150-400 | 0 |
| Recurring cost (1,500 students) | MAD 225,000-600,000/yr | MAD 30,000-55,000/yr |
| Local payment (mobile, MA banks) | Often limited | Integrated |
| Report card/regime customization | Low | Full |
| ROI break-even | — | 18-24 months |
From 1,000 to 1,500 students, cumulative per-student subscriptions far exceed the cost of a proprietary tool over three years.
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Mini case study
Ms. Bennani, head of a 3-school private group in Casablanca (1,800 students, MAD 27M annual fees), faced 12 % unpaid fees at December 31, i.e. around MAD 3.24M tied up. After introducing online payment and automated SMS and email reminders, the rate drops to 4.5 % within one school year. Cash recovered: around MAD 2M. The MAD 310,000 project pays back in under 3 months on the collection gain alone.
FAQ
Is mobile payment handled? Yes: Moroccan bank cards and mobile wallets, with installment schedules, automatic receipts and accounting reconciliation. It is the number-one lever against unpaid fees.
How much is the academics/grades module alone? Between MAD 60,000 and 90,000 depending on regimes (custom report cards, weighted averages, class councils). It is the functional heart of the system.
Can we manage several campuses? Yes, multi-campus with consolidated management and separate access per school. Budget 20-30 % more than a single site.
Timeline for a school group? Between 14 and 20 weeks. We often deploy before a new school year, starting with enrollment and payment to maximize cash impact.
Is student data protected? Yes: secure hosting, role-based access, and compliance with Morocco's law 09-08 on personal data protection, with access logging.
Let's scope your project. Tell us your number of campuses, students and current unpaid-fee rate; indicative budget MAD 180,000-350,000. Detailed quote within 48 h. WhatsApp +221 77 596 93 33.
Mohamed Bah
Fondateur, Kolonell
Passionate about digital and entrepreneurship in Africa, Mohamed has been helping Sénégalese businesses with their digital transformation since 2020. Founder of Kolonell, he believes every SME deserves a professional and accessible online présence.
