The verdict in three sentences
Custom clinic management software costs MAD 400,000 to 1,200,000 in 2026 (roughly EUR 37,000 to 111,000) depending on modules and practitioner count. The essential blocks are the scheduler, the electronic patient record (EPR), the cash desk/billing and insurance/third-party payment, with a strong health data compliance requirement. Budget 6 to 10 months of development and MAD 5,000 to 15,000/month of maintenance.
Modules by budget tier
You don't build everything at once. Here is a realistic 2026 split across three tiers.
| Tier | Modules included | Indicative budget |
|---|---|---|
| Essential | Scheduler, patient sheet, cash desk | MAD 400,000 - 550,000 |
| Intermediate | + full EPR, billing, insurance | MAD 650,000 - 850,000 |
| Complete | + analytics, pharmacy stock, patient portal | MAD 950,000 - 1,200,000 |
| Practitioner mobile app | cross option | + MAD 120,000 - 200,000 |
| Data migration | by volume | + MAD 40,000 - 90,000 |
The intermediate tier already covers 80 % of a mid-size clinic's needs. The patient portal and advanced analytics can come in batch 2, funded by batch 1 gains.
Custom or existing health software
Health solutions exist, but they often impose their flows. Here is the 2026 trade-off for a 12-practitioner clinic over five years.
| Item (12 practitioners) | Existing software | Custom |
|---|---|---|
| Setup | MAD 60,000 | MAD 750,000 |
| Licence / subscription /yr | MAD 108,000 | MAD 0 |
| Maintenance /yr | included | MAD 120,000 |
| Compliant hosting /yr | included | MAD 36,000 |
| Cost over 5 years | MAD 600,000 | MAD 1,530,000 |
| Fit to clinic flows | low | full |
| Data ownership | partial | full |
Existing software costs less over five years but constrains the organisation. Custom is justified when the clinic has specific specialties and patient pathways, or targets multiple sites.
Mini case study
Dr Rashid runs a 12-practitioner clinic in Dubai. Admin staff spend on average 3 hours per day per agent re-keying information between scheduler, cash desk and paper files, across 6 agents. A unified EPR removes double entry and saves about 1.5 hours/agent/day. Across 6 agents, 26 days and a loaded cost of MAD 90/hour, that is MAD 21,060 saved per month, over MAD 250,000/year: the intermediate tier at MAD 750,000 pays back in about 3 years, before even counting billing errors avoided.
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FAQ
Is health data compliance mandatory?
Yes. Patient data is sensitive: secure hosting, access control, logging and encrypted backups are essential and must be scoped up front.
Can it handle insurance and third-party payment?
Yes, it is a key module: managing agreements, generating claim forms and tracking reimbursements, which sharply reduces unpaid balances.
How long to go live?
6 to 10 months in 2026 for a full scope; a scheduler + cash desk core can be operational in 3 to 4 months.
What monthly maintenance budget?
Between MAD 5,000 and 15,000/month depending on size, covering fixes, security updates and small evolutions.
Can we connect devices or a lab?
Yes, through interfaces (lab results, imaging) planned in higher tiers or as an add-on batch.
Let's scope your project. Share your practitioner count, your specialties and whether insurance handling is a priority, and we will price a suitable tier with a MAD budget and schedule. Detailed quote within 48 h. WhatsApp +221 77 596 93 33.
Mohamed Bah
Fondateur, Kolonell
Passionate about digital and entrepreneurship in Africa, Mohamed has been helping Sénégalese businesses with their digital transformation since 2020. Founder of Kolonell, he believes every SME deserves a professional and accessible online présence.
