The verdict in three sentences
A management platform for a private clinic runs in 2026 between 55 000 and 180 000 EUR depending on the number of modules and the depth of insurance-billing integration. The line item that surprises directors most is not development but certified healthcare hosting (HDS in France, HIPAA-grade elsewhere), mandatory the moment you store health data. Plan for 4 to 7 months of delivery and an annual maintenance budget of 12 to 20 % of the initial cost.
What the budget covers
Clinic software is never a single tool: it is an electronic health record (EHR), a scheduler, a billing engine and often a patient portal. Each brick carries its own cost and regulatory complexity.
| Module | Scope | 2026 order of magnitude (EUR) |
|---|---|---|
| Electronic health record | History, prescriptions, reports | 15 000 - 42 000 |
| Multi-practitioner scheduling | Rooms, equipment, recurrences | 10 000 - 24 000 |
| Billing + insurance claims | Claims, transmission, insurers | 12 000 - 36 000 |
| Patient portal | Online booking, documents, results | 8 000 - 22 000 |
| Pharmacy stock management | Batch traceability, expiry | 7 000 - 18 000 |
| Reporting & analytics | Occupancy, collections | 6 000 - 14 000 |
The minimal core (EHR + scheduling + billing) starts around 55 000 EUR. A multi-site clinic with a portal and lab integration easily reaches 150 000 to 180 000 EUR.
The real cost of compliant hosting
Hosting health data requires certified infrastructure (HDS in France, HIPAA-grade in the US). This is not optional and it reshapes the project economics.
| Item | Standard hosting | Certified healthcare hosting |
|---|---|---|
| Monthly cost (small clinic) | 150 - 400 EUR | 600 - 1 500 EUR |
| Monthly cost (multi-site) | 500 - 900 EUR | 1 800 - 4 000 EUR |
| Encryption at rest | Optional | Mandatory |
| Access logging | Basic | Full audit trail required |
| Backup & DR | 24-48 h | Contractual RPO/RTO |
| Typical annual premium | — | +6 000 to 30 000 EUR |
At project scale, certified hosting adds 6 000 to 30 000 EUR per year depending on volume. It is the first figure to build into a business case, before development itself.
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Mini case study
Dr Lemaire runs a 40-bed private clinic in Nantes. She replaces three disconnected tools with one platform: EHR, scheduling and insurance billing, for 75 000 EUR of development plus 15 000 EUR/year of certified hosting and maintenance. By eliminating double data entry, her front-desk staff save 1.5 hours per day per station, roughly 6 500 EUR/month of recovered administrative time across 6 stations. The investment pays back in a little over a year.
FAQ
Can we start with a reduced scope? Yes. Many clinics launch EHR + scheduling (55 000 - 65 000 EUR) then add insurance billing in phase 2. It spreads cash flow over 12 months.
Is certified hosting really mandatory? As soon as a third party hosts personal health data for you, yes. Non-certified hosting exposes you legally and blocks any hospital partnership.
How much is annual maintenance? Budget 12 to 20 % of the initial cost, i.e. 9 000 to 30 000 EUR/year, fixes, regulatory updates and support included.
How long until go-live? Between 4 and 7 months for the core, plus 1 to 2 months of data migration and staff training.
Can we connect our existing lab software? Yes, via HL7/FHIR or API. Budget 6 000 to 18 000 EUR per interface depending on the third-party vendor's maturity.
Let's scope your project. Tell us your practitioner count, your sites and your insurance-billing needs: we frame the scope, an indicative budget between 55 000 and 180 000 EUR and a realistic timeline. Detailed quote within 48 h. WhatsApp +221 77 596 93 33.
Mohamed Bah
Fondateur, Kolonell
Passionate about digital and entrepreneurship in Africa, Mohamed has been helping Sénégalese businesses with their digital transformation since 2020. Founder of Kolonell, he believes every SME deserves a professional and accessible online présence.
