The verdict in three sentences
For a Berlin dental imaging centre performing 40 to 120 panoramic and CBCT scans a day, the 2026 market grid runs from EUR 25,000 for an essential tier to EUR 220,000 for a complete tier with image archiving. The middle tier, with a GDPR compliant referral portal for dentists, pays back fastest because it locks in the practices that send you patients. Always add recurring costs, EUR 640 to 3,140 a month, before comparing quotes.
Three market price tiers
| Tier | Exact scope | Market price (2026 ballpark) | Timeline |
|---|---|---|---|
| Essential | online booking per device, SMS and email reminders, patient record, report templates in German and English, PDF export | EUR 25,000 to 60,000 | 2 to 3 months |
| Advanced | Essential plus referral portal (online requests, status tracking, report and image download), referrer analytics | EUR 60,000 to 120,000 | 3 to 5 months |
| Complete | Advanced plus DICOM archive, web viewer, modality worklist, links to dental practice management systems, billing | EUR 120,000 to 220,000 | 5 to 8 months |
Essential replaces phone-only booking and paper requests. Advanced changes the referral relationship: dentists order online, track status and retrieve images without CDs or insecure email. Complete partly replaces your image server and makes sense from roughly 80 scans a day.
As a nearshore reference, Kolonell's prices for a custom application are 3,810 to 6,100 EUR (simple), 6,100 to 10,670 EUR (medium) and 10,670 to 22,870 EUR and up (complex), equal to 2,500,000 to 15,000,000 FCFA and up. A referral portal usually falls in the medium or complex band depending on device and practice system integrations.
Recurring costs to add
| Recurring item | Essential | Advanced | Complete |
|---|---|---|---|
| EU hosting per month | EUR 150 to 300 | EUR 300 to 500 | EUR 500 to 800 |
| Maintenance per month (market) | EUR 400 to 700 | EUR 700 to 1,200 | EUR 1,200 to 1,800 |
| Image storage per TB per month | not applicable | not applicable | EUR 30 to 120 |
| Off-site encrypted backup | EUR 30 to 60 | EUR 60 to 120 | EUR 120 to 300 |
| SMS reminders (60 a day) | EUR 60 to 120 | EUR 60 to 120 | EUR 60 to 120 |
| Total per month | EUR 640 to 1,180 | EUR 1,120 to 1,940 | EUR 1,910 to 3,140 |
For maintenance, Kolonell's monthly plans are 53 EUR (Basic), 114 EUR (Standard) and 183 EUR (Premium); storage, SMS and hosting stay separate. CBCT volumes are much heavier than panoramics, so size storage on a three year horizon.
What moves the price
| Factor | Budget impact |
|---|---|
| Number of devices and rooms to schedule | plus 5 to 10% per extra device |
| DICOM modality worklist and device links | plus EUR 10,000 to 30,000 |
| Integration with dental practice management systems | plus EUR 8,000 to 25,000 per system |
| Referral portal with individual dentist accounts | plus EUR 15,000 to 35,000 |
| Two-factor login and audit trail for referrers | plus EUR 4,000 to 10,000 |
| Migration of patient history | plus EUR 3,000 to 12,000 |
On compliance, imaging data is health data under Article 9 of the GDPR: you need a data processing agreement with every vendor, EU hosting is the safe default, and German healthcare buyers increasingly ask for cloud providers with a BSI C5 attestation. Check current requirements with your data protection officer.
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Illustrative example: Dr Weber, managing radiologist of a dental imaging centre in Berlin Mitte, performs 60 scans a day over 21 days a month. She picks the Advanced tier at EUR 80,000 with EUR 1,500 of monthly recurring costs, EUR 134,000 over three years. Conservative assumption: the referral portal brings 4 more scans a day at EUR 90 average revenue, EUR 7,560 a month. Net of recurring costs, she gains EUR 6,060 a month, so the initial investment pays back in about 13 months.
FAQ
Is the Essential tier enough for a new centre?
Below 40 scans a day, online booking, reminders and report templates cover the essentials for EUR 25,000 to 60,000. Just make sure the architecture allows a referral portal later.
Should images stay on site or in the cloud?
An on-site server is cheaper per month but depends on local backup and IT staff. EU hosting at EUR 30 to 120 per TB per month secures images and makes referral access easier.
How long does the referral portal take?
Allow 3 to 5 months for the Advanced tier, including 3 to 4 weeks of testing with 5 to 10 partner practices. Their adoption rate is the real success metric.
Can we send images to dentists by email?
Unencrypted email of patient images is hard to defend under GDPR. A portal with two-factor login and an audit trail, EUR 4,000 to 10,000 extra, is the safer route.
What should a comparable quote include?
Module breakdown, timeline, monthly recurring cost and code ownership. Without hosting and maintenance lines, a EUR 50,000 quote can cost more over three years than a EUR 80,000 one.
Let's scope your project. Share your scan volume, devices and referring practices, and we will propose the right tier with its budget and timeline. Detailed quote within 48 h. WhatsApp +221 77 596 93 33.
Mohamed Bah
Fondateur, Kolonell
Passionate about digital and entrepreneurship in Africa, Mohamed has been helping Sénégalese businesses with their digital transformation since 2020. Founder of Kolonell, he believes every SME deserves a professional and accessible online présence.
