The verdict in three sentences
Automating payment reconciliation (auto-matching between bank statements, PSPs and invoices) in Dublin costs EUR 6,000-18,000 depending on the number of connectors and the target automation rate. Manual reconciliation isn't free: it often ties up 0.5 to 1 accounting FTE and lengthens the close. Done right, the project eliminates unallocated payments, cuts the close by 3-4 days and pays for itself in under a year.
Automation budget in 2026
Cost depends on the number of bank accounts, PSPs and matching granularity (multi-currency, partial payments, credit notes). 2026 order of magnitude for the Dublin market.
| Scope | Cost (EUR) | Timeline | Content |
|---|---|---|---|
| Statement import + simple matching | 6,000 - 8,500 | 5 wks | 1 bank + 1 PSP |
| Multi-bank + multi-PSP | 9,000 - 13,000 | 6-7 wks | Matching rules |
| AI matching + exceptions | 13,000 - 18,000 | 8-9 wks | ML, partial payments |
| Full ERP integration | 18,000 - 26,000 | 9-12 wks | Multi-entity, audit |
Recurring: connector maintenance and hosting, i.e. EUR 150 to 400/month depending on transaction volume.
Manual vs automated: the gain calculation
Indicative 2026 comparison for an SME processing 3,000 collections/month.
| Criterion | Manual | Automated |
|---|---|---|
| Reconciliation time | 25-35 h/month | 3-5 h/month |
| Auto-matching rate | 0 % | 85-95 % |
| Unallocated payments | 2-4 % of flow | < 0.3 % |
| Month-end close time | 8-10 days | 4-5 days |
| Salary cost tied up | ~EUR 1,800/month | ~EUR 250/month |
| Error risk | High | Low (audit trail) |
The most underestimated item is unallocated payments: each unmatched line ends in an unjustified client reminder or a cash discrepancy, at a processing cost of EUR 8 to 15/item.
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Mini case study
John, CFO of a digital-services mid-cap in Dublin, processes 3,200 collections/month across 2 banks and 2 PSPs. His team spends ~32 h/month on reconciliation and leaves 2.5 % unallocated (80 lines/month at EUR 12 processing = EUR 960/month).
He automates (project EUR 12,000, maintenance EUR 300/month). Time drops to 4 h/month (saving ~28 h, i.e. ~EUR 1,550/month of salary cost), unallocated falls below 0.3 % (saving ~EUR 830/month) and the close gains 4 days. Net monthly gain: ~EUR 2,080. The project pays off in ~6 months.
FAQ
How much does bank reconciliation automation cost in Dublin? From EUR 6,000 for one bank and one PSP to EUR 18,000 for AI matching across multiple accounts with exception handling. Timeline of 5 to 9 weeks.
What auto-matching rate can be achieved? Between 85 and 95 % of transactions depending on payment reference quality. The remaining 5-15 % are handled as exceptions by accounting, versus 100 % manual today.
How much time is saved on the month-end close? Typically 3 to 4 days, by eliminating the hunt for unallocated payments and line-by-line matching. A close that took 9 days drops to 5.
Can any bank or PSP be connected? Yes via aggregation connectors (PSD2 standard) and PSP APIs (Stripe, Mollie...). Budget EUR 150 to 400/month maintenance depending on connectors and volume.
Is the ROI fast? Yes: for an SME at 3,000 collections/month, the combined gain (time + unallocated) often exceeds EUR 2,000/month, paying off a EUR 12,000 project in about 6 months.
Let's scope your project. Share your banks, PSPs and monthly collection volume, and we'll price the connectors and achievable matching rate. Detailed quote within 48 h. WhatsApp +221 77 596 93 33.
Mohamed Bah
Fondateur, Kolonell
Passionate about digital and entrepreneurship in Africa, Mohamed has been helping Sénégalese businesses with their digital transformation since 2020. Founder of Kolonell, he believes every SME deserves a professional and accessible online présence.
