The verdict in three sentences
A dedicated partner extranet for a Berlin manufacturer costs between 28,000 and 78,000 EUR in 2026, depending on rights-management granularity and ERP integration depth. It becomes essential once you run more than 20 distributors constantly calling for prices, availability and order status. The tangible benefit: 30 to 50 % fewer support calls and salespeople refocused on value-added selling.
How much a partner extranet costs in 2026
Price depends on the number of roles (distributor, agent, wholesaler), multi-tier pricing catalogue and ERP integration depth (SAP, Sage X3, Dynamics).
| Scope | Key features | 2026 price (EUR) | Timeline |
|---|---|---|---|
| Core | Document access, catalogue, per-partner prices | 28,000 - 42,000 | 14-16 weeks |
| Standard | + order tracking, real-time stock, granular rights | 43,000 - 60,000 | 16-18 weeks |
| Extended | + two-way ERP integration, EDI, reporting | 61,000 - 78,000 | 18-20 weeks |
| Maintenance | Hosting, support, enhancements | 550 - 1,300 /month | recurring |
Two-way ERP integration (orders flowing back into the system) alone accounts for 9,000 to 20,000 EUR of the budget.
Dedicated extranet or native ERP portal
Your ERP's native portal is quickly available but rigid and often poor for external partners. A dedicated extranet costs more but fits your processes and brand.
| Criterion | Native ERP portal | Dedicated extranet |
|---|---|---|
| Entry cost | Included / licence | 28,000 - 78,000 EUR |
| Partner experience | Basic | Mobile-optimised |
| Per-partner rights | Limited | Granular |
| Multi-tier pricing catalogue | Rigid | Bespoke |
| Brand and customisation | Low | Total |
| Scalability | Vendor-dependent | Controlled |
For an active distribution network, extranet usability translates directly into adoption rate — and therefore into calls avoided.
Mini case study
Marc, sales director of a components manufacturer in Berlin, runs 45 distributors. His support team handles 900 calls a month, 60 % just to check a price, stock level or order status. Each call costs about 9 EUR (loaded time), i.e. 900 × 0.6 × 9 = 4,860 EUR per month of avoidable calls.
A 58,000 EUR extranet removing 70 % of those calls saves roughly 40,800 EUR per year, plus redirected sales time. Payback in around 15 months, before counting extra sales from 24/7 self-service ordering.
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FAQ
How long to deploy a partner extranet?
From 14 to 20 weeks in 2026 depending on ERP integration. A core scope without automatic order sync ships in 14 to 16 weeks.
Can we show different prices per partner?
Yes, that's the core need: price grids by segment, negotiated discounts, specific terms. The multi-tier pricing engine is standard in a dedicated extranet.
Is ERP integration possible?
Yes, via API or EDI. It's the costliest block (9,000 to 20,000 EUR) but the one that removes double entry and keeps displayed stock reliable.
Can partners order directly?
Yes, with an order flow linked to the ERP, credit-limit checks and delivery tracking. This is the main lever for cutting support calls.
How do we secure distributor access?
Strong authentication, granular roles and permissions, access logging. Each partner sees only their prices, orders and documents.
Let's scope your project. Tell us your partner count, your ERP and the integration level you need for an indicative budget of 28,000 to 78,000 EUR. Detailed quote within 48 h. WhatsApp +221 77 596 93 33.
Mohamed Bah
Fondateur, Kolonell
Passionate about digital and entrepreneurship in Africa, Mohamed has been helping Sénégalese businesses with their digital transformation since 2020. Founder of Kolonell, he believes every SME deserves a professional and accessible online présence.
