The verdict in three sentences
A partner extranet for an 80-outlet franchise network costs between 40,000 and 90,000 EUR in 2026, delivered in 4 to 6 months. It kills scattered order emails, centralises contractual documents and gives head office consolidated real-time reporting. The cost makes sense per outlet: roughly 500 to 1,100 EUR per store, paid back in under a year.
What a network extranet costs in 2026
Budget tracks the number of modules: a simple document space is not the same league as an ordering and steering platform.
| Scope | Key features | 2026 budget (EUR) | Timeline |
|---|---|---|---|
| Document space | DMS, network news, role management | 40,000 – 52,000 | 4 months |
| Ordering extranet | + internal catalogue, cart, validation | 53,000 – 72,000 | 5 months |
| Steering platform | + dashboards, consolidated reporting, KPIs | 73,000 – 90,000 | 6 months |
| Annual maintenance | Support, hosting, evolutions | 15 – 18% of build | recurring |
| Franchisee mobile app | iOS/Android, push notifications | 12,000 – 22,000 | +6 wks |
Cost per outlet and ROI
Broken down per unit, the investment becomes legible for a network committee.
| Metric | Before extranet | After extranet |
|---|---|---|
| Build cost per outlet (80 sites) | — | 500 – 1,125 EUR |
| Order emails / week / head office | ~350 | < 40 |
| Order processing time | 12 min | 3 min |
| Order errors | ~6% | < 1.5% |
| Reporting consolidation delay | 5 days | real time |
| Contractual-info refresh | manual | automated |
With 80 outlets placing about 3 orders a week, cutting processing from 12 to 3 min saves roughly 1,872 hours per year at head office.
Mini case study
Karim, director of an 80-outlet quick-service franchise network based in Amsterdam, tied up 3 head-office staff keying and checking orders. By centralising everything in the extranet, he reallocates the equivalent of 1.5 FTE to network-animation work. Loaded cost of one FTE: 48,000 EUR/year, so 72,000 EUR of value freed per year against a 68,000 EUR extranet: payback in under 12 months, before even counting fewer order errors.
FAQ
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How are rights handled by role (franchisee, area manager, head office)?
Through granular roles and permissions: each profile sees only its data, orders and documents. Head office keeps a consolidated view across the network.
Can we integrate our catalogue and suppliers?
Yes: the internal catalogue syncs via API or regular import, with prices negotiated per outlet. Orders can be routed to your approved suppliers.
Is reporting consolidated automatically?
Yes: revenue, order volumes and quality indicators flow in real time into head-office dashboards, exportable as PDF or Excel.
Will the platform scale to 200 outlets?
Yes, if the architecture is built for it from day one: scalable database, elastic hosting. That is a major advantage of a custom build over a rigid tool.
Do franchisees need a mobile app?
Useful but optional: budget 12,000 to 22,000 EUR for an iOS/Android app with push notifications, added in phase 2 once the web extranet is adopted.
Let's scope your project. Tell us your outlet count, your priority modules (orders, documents, reporting) and the suppliers to connect: we frame an indicative budget between 40,000 and 90,000 EUR. Detailed quote within 48 h. WhatsApp +221 77 596 93 33.
Mohamed Bah
Fondateur, Kolonell
Passionate about digital and entrepreneurship in Africa, Mohamed has been helping Sénégalese businesses with their digital transformation since 2020. Founder of Kolonell, he believes every SME deserves a professional and accessible online présence.
