The verdict in three sentences
In Miami, a website for a notary, mobile signing or apostille service built by a South Florida agency usually costs 8 000 to 35 000 USD (2026 ballpark), while freelancers quote around 2 500 to 9 000 USD. Kolonell builds the same type of site for 2 900, 4 900 or 8 900 USD, with native English copy, clear service and pricing pages, a quote request flow and 3 months of support after launch. Before signing, compare what happens after launch: hourly rates, who owns the domain, and whether booking and document intake are really in the quote.
What do Miami agencies and freelancers charge in 2026?
Miami's notary market is busy and very local: mobile notaries driving between Brickell, Coral Gables, Doral and Fort Lauderdale, loan signing agents working with title companies, remote online notarization, and apostille services for clients who send documents abroad. Agencies know that buyers are small businesses, so prices sit in the middle of US ranges. The figures below are a 2026 ballpark based on public rate cards of US agencies, minimum project sizes on Clutch.co profiles and freelance platform rates (Upwork, Fiverr Pro). Real quotes vary with scope.
| Option | Build price (2026 ballpark) | Typical delay | Usually included | After launch |
|---|---|---|---|---|
| Full service Miami agency | 15 000 to 35 000 USD | 8 to 14 weeks | Custom design, CMS, sometimes Spanish version | Retainer, often quoted monthly |
| Small South Florida studio | 8 000 to 15 000 USD | 6 to 10 weeks | Theme-based design, client writes most text | Hourly, commonly 90 to 175 USD |
| Freelancer | 2 500 to 9 000 USD | 3 to 8 weeks | Build only, copy rarely included | Depends on availability |
| Kolonell Starter | 2 900 USD | 3 to 4 weeks | About 5 pages, native English copy, domain in your name | 3 months included |
| Kolonell Growth | 4 900 USD | 3 to 4 weeks | One page per service, quote request form, blog, analytics | 3 months included |
| Kolonell Premium | 8 900 USD | Usually 4 to 6 weeks, written schedule | Advanced design, deeper SEO structure, bilingual EN/FR option | 3 months included |
A custom booking back office, document upload with per-file verification or a client dashboard is a separate application, quoted on request. Many Miami notaries start with a quote form and a third-party scheduling tool, then add custom features once volume justifies it.
What does a notary or legal document site need in Miami?
We built exactly this kind of platform for TR Signing Group (trsigninggroup.com), a notary and apostille service in New Jersey: a bilingual EN/FR site, quote requests with per-file verification, a booking calendar, live chat and a back office. The lessons transfer directly to Miami:
- Service pages that answer the price question. General notary work, mobile notary, loan signings, remote online notarization, apostilles and translations each deserve their own page with what the client must bring and how long it takes.
- A quote request that collects the right details. Document type, number of signatures, destination country for apostilles, preferred location. Fewer back and forth phone calls, faster quotes.
- Languages your clients speak. Miami clients often prefer Spanish, Haitian Creole or Portuguese. Kolonell delivers bilingual EN/FR from Premium; other languages are quoted on request.
- Advertising rules. Florida has specific rules on how non-attorney notaries may advertise, including the use of terms such as notario in Spanish-language ads, and you must check them before publishing. Never imply legal advice if you are not a lawyer.
- Accessibility and privacy. WCAG 2.1 AA is the common reference against ADA website accessibility claims. Uploaded IDs and documents require careful handling under the applicable state and federal rules. This is not legal advice: confirm with your counsel.
What each tier covers for a notary business:
| Need | Starter 2 900 USD | Growth 4 900 USD | Premium 8 900 USD |
|---|---|---|---|
| Pages | About 5 (home, services, pricing, about, contact) | 8 to 12, one per service | Custom architecture, 12+ pages |
| Quote request | Simple contact form | Structured quote form by document type | Multi-step quote flow |
| Booking | Link to your scheduler | Embedded third-party scheduler | Embedded scheduler, custom back office quoted |
| Service area pages (Brickell, Doral, Coral Gables...) | No | Yes, a few | Yes, structured for local search |
| Languages | English | English | Bilingual EN/FR, others quoted |
| Delivery | 3 to 4 weeks | 3 to 4 weeks | Usually 4 to 6 weeks |
Details are on our websites page for international clients.
How do you compare notary website quotes?
Use this checklist on every proposal:
- Is the domain in your name, with all logins handed over at launch?
- Is copywriting included, in which languages, and how many revision rounds?
- Are booking and document intake built in, embedded from a third party, or extra?
- What does a change cost after launch: hourly rate, minimum billing time?
- Is WCAG 2.1 AA in the deliverable?
Red flags: a monthly website rental where you never own the site, a domain held by the agency, and no clear answer about where uploaded documents are stored. Kolonell bills 50 % to start and 50 % at delivery, by bank transfer or Wise, with a project manager on Google Meet during Eastern Time business hours and a written weekly update.
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Mini case study
Illustrative example (hypothetical persona): Carlos runs a mobile notary and apostille service in Brickell with 2 notaries. He wants an English site with 10 pages, a structured quote form and an embedded scheduler.
| Cost item over 3 years | Local agency | Kolonell Growth |
|---|---|---|
| Build | 14 000 USD | 4 900 USD |
| Months 1 to 3 | Retainer 250 USD x 3 = 750 USD | Included |
| Months 4 to 36 (assumed maintenance budget) | 250 USD x 33 = 8 250 USD | Assumed 200 USD x 33 = 6 600 USD |
| Total over 3 years | 23 000 USD | 11 500 USD |
With these assumptions, Carlos keeps 11 500 USD. The maintenance figures are illustrative: Kolonell maintenance after the 3 included months is quoted on request, and a Spanish version would be quoted separately with either provider.
FAQ
How much does a notary website cost in Miami?
In 2026, South Florida agencies commonly quote 8 000 to 35 000 USD and freelancers 2 500 to 9 000 USD. Kolonell's grid is 2 900, 4 900 or 8 900 USD.
Can my site take apostille quote requests with documents?
A structured quote form is included in Growth at 4 900 USD. Document upload with per-file verification, like the system built for TR Signing Group, is a custom application quoted on request.
Can you build the site in Spanish?
Bilingual EN/FR is available from Premium at 8 900 USD. Spanish or Haitian Creole versions are quoted on request, based on the number of pages.
How fast can the site be online?
Starter and Growth are delivered in 3 to 4 weeks. Premium gets a written schedule at kickoff, usually 4 to 6 weeks.
Do I own the site?
Yes: the domain is registered in your name and all access is handed over at launch. You pay 50 % at kickoff and 50 % at delivery.
Let's scope your project. Send us your services, service area and languages, and we will propose a fixed USD price with delivery in 3 to 4 weeks. Request your free quote or see the international offer.
Mohamed Bah
Fondateur, Kolonell
Passionate about digital and entrepreneurship in Africa, Mohamed has been helping Sénégalese businesses with their digital transformation since 2020. Founder of Kolonell, he believes every SME deserves a professional and accessible online présence.