The verdict in three sentences
For a moving company with 40 employees earning half its revenue from office relocations, quote speed often decides the contract. Custom software at EUR 18,000 to 40,000 (about USD 19,500 to 43,500) enables a tablet survey with volume calculation, a quote sent in 15 minutes and scheduling of crews and trucks. Over a 3 to 4 month project, the realistic target is a 15% increase in quote conversion. The figures come from a project in Lille, France; for Montréal movers they are a 2026 benchmark that transfers directly.
From site survey to signed quote
Today the estimator visits the premises, notes volumes in a notebook, then rebuilds the quote at the office one or two days later. For an office move, the client consults 3 to 4 movers: the first clear, complete quote has a real head start.
| Step | Current method | With the software |
|---|---|---|
| Site survey | Notebook, photos on personal phone | Tablet, room-by-room inventory |
| Volume | Eyeball estimate, recalculated at office | Furniture catalogue with volumes, live total |
| Access constraints | Free-text notes | Floor, elevator, furniture lift, parking coded |
| Quote | 1 to 2 day delay | Generated on site in 15 minutes |
| Signature | Mail or scan | E-signature |
| Scheduling | Whiteboard and phone calls | Crews, trucks, lifts assigned online |
| Client follow-up | Ad hoc reminders | Automatic reminder at D+2 and D+5 |
For office relocations, the software also manages the labelling plan by department and workstation, which removes the main source of complaints on moving day.
Budget and scope
| Level | Scope | 2026 budget | Timeline |
|---|---|---|---|
| Essential | Survey, volume, quote, signature | EUR 18,000 to 24,000 | 3 months |
| Operations | Essential + crew, truck and equipment scheduling | EUR 25,000 to 32,000 | 3 to 4 months |
| Corporate | Operations + multi-site relocations, workstation labelling, client portal | EUR 33,000 to 40,000 | 4 months |
| Hardware (outside software) | Tablets for estimators | Depends on supplier | In parallel |
| Accounting link | Invoice export to your accounting | Included depending on scope | During project |
Since office relocations make up half of revenue, the Corporate level is often the right choice: it covers B2B-specific needs such as a floor-by-floor move plan.
What a faster quote is worth
The conversion lift comes from three effects: speed, volume accuracy (fewer over- or under-estimated quotes) and systematic follow-ups.
| Indicator | Before | After (target) |
|---|---|---|
| Time to send quote | 24 to 48 h | 15 minutes to 2 h |
| Gap between estimated and actual volume | 10 to 20% | 3 to 5% |
| Conversion rate | 24% | 27.6% (+15%) |
| Preparation time per quote | 1 h 30 | 20 minutes |
| Quotes followed up | About 40% | 100% |
| Misallocated truck days per month | 4 to 6 | 1 to 2 |
Mini case study
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Sophie manages a 40-employee moving company in Lille and sends about 1,200 quotes a year with a 24% conversion rate. With the software, the rate rises to 27.6%: 3.6 more points x 1,200 quotes = 43 extra contracts. With an average job of EUR 4,500 and a 25% margin, that is EUR 48,375 of margin a year. Preparation time also drops by 1 h 10 per quote, freeing 1,400 hours for estimators. For a Corporate project at EUR 36,000, payback comes in under 9 months.
FAQ
Is the volume really calculated on the tablet?
Yes, the estimator selects furniture and equipment from a catalogue with their volumes, and the total updates live. The catalogue can hold 300 to 500 items tailored to your clients.
How much does custom moving software cost in 2026?
Expect EUR 18,000 to 40,000 depending on scope. The Operations level, with crew and truck scheduling, sits between EUR 25,000 and 32,000.
Does the software handle multi-site office relocations?
Yes, the Corporate level handles several addresses, a workstation labelling plan and a portal where the client tracks progress. A 150-workstation move can be planned floor by floor.
Can we keep our accounting software?
Yes, invoices are exported to your current accounting tool. The link is planned from scoping to avoid double entry.
How long until go-live?
Expect 3 to 4 months, with a 2 to 3 week pilot on two estimators. It is best to start outside the June to September peak season.
Let's scope your project. Share your quote volume, share of office relocations and truck fleet to receive a priced scope between EUR 18,000 and 40,000 and a 3 to 4 month plan. Detailed quote within 48 h. WhatsApp +221 77 596 93 33.
Mohamed Bah
Fondateur, Kolonell
Passionate about digital and entrepreneurship in Africa, Mohamed has been helping Sénégalese businesses with their digital transformation since 2020. Founder of Kolonell, he believes every SME deserves a professional and accessible online présence.
