The verdict in three sentences
A case management app is not just about filing: it reduces unpaid fees through hourly billing and follow-ups, and secures the confidentiality of sensitive files. With a client portal and mobile money reminders, a firm saves considerable administrative time and improves its collection rate. The 2026 budget sits between 1,500,000 and 3,000,000 FCFA depending on the number of lawyers and options.
Where the firm gains
Two major leaks exist in a firm: unbilled time and uncollected fees. The app tackles both.
| Item | Without app | With app (2026) |
|---|---|---|
| Unpaid rate | 20-30 % | 8-12 % |
| Admin time/week | 10-15 h | 4-6 h |
| Deadline tracking | Manual, missed | Automatic alerts |
| Hourly billing | Approximate | Timed, traced |
| File confidentiality | Scattered files | Controlled, encrypted access |
| Client follow-up | Occasional | Automatic + MoMo link |
Features and costs 2026
The core is case, deadline and billing management; options add a portal and integrations.
| Module | Price FCFA | Role |
|---|---|---|
| Cases + deadlines | 1,500,000 | Matter tracking, deadline alerts |
| Hourly billing | +500,000 | Time tracking, PDF invoices |
| Secure client portal | +600,000 | Documents, status, payment |
| MoMo follow-up | +300,000 | Payment link, auto receipts |
| Maintenance | 70,000/mo | Hosting, security, support |
| Multi-lawyer | +400,000 | Per-profile rights, partitioning |
Mini case study
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Mr Diop runs a 4-lawyer firm in Dakar, fees ~6,000,000 FCFA/month, 25 % unpaid i.e. 1,500,000 FCFA outstanding. With an app at 2,300,000 FCFA (cases + billing + MoMo follow-up), unpaid drops to 10 %, freeing ~900,000 FCFA/month of recovered cash flow. In a little over two months of improved collection, the app is funded, not counting the 6-9 hours/week of admin saved.
FAQ
Are sensitive files protected? Yes: profile-controlled access, encryption, access logging. This is far safer than shared files with no traceability.
How does hourly billing reduce losses? By actually timing the work per case, the firm bills what it produces; forgotten hours, often 10-20 %, are recovered.
Is mobile money follow-up effective? Yes: a MoMo payment link attached to the reminder shortens settlement time. Operator fees are around 1 to 1.8 %.
Is the client portal really useful? It cuts follow-up calls: the client sees their matter status, documents and invoices, improving the relationship and reducing inbound chasing.
How long to deploy? Allow 4 to 8 weeks depending on modules (portal, billing, multi-lawyer, integrations).
Let's talk about your project. We build your firm's management app with cases, billing and mobile money follow-up. WhatsApp +221 77 596 93 33.
Mohamed Bah
Fondateur, Kolonell
Passionate about digital and entrepreneurship in Africa, Mohamed has been helping Sénégalese businesses with their digital transformation since 2020. Founder of Kolonell, he believes every SME deserves a professional and accessible online présence.
