The verdict in three sentences
Automating the invoicing-dunning-reconciliation chain costs FCFA 1,500,000 to 4,500,000 (approx. USD 2,500-7,600) in 2026, plus FCFA 500,000 to 1,200,000 for the SMS/email dunning module. The monthly run sits between FCFA 60,000 and 200,000, for delivery in 6 to 12 weeks. The return is twofold: 10 to 20 days of DSO recovered and 20 hours/month freed up in accounting.
What each item covers
Invoicing automation is gaining ground with e-invoicing and mobile-money integration. The budget splits between the automation core, dunning channels and the run.
| Item | 2026 range (FCFA) | What it covers |
|---|---|---|
| Core automation (invoicing) | 1,500,000 - 4,500,000 | Generation, sending, invoice archiving |
| SMS/email dunning module | 500,000 - 1,200,000 | Multichannel dunning scenarios |
| Bank/mobile-money reconciliation | 400,000 - 1,000,000 | Wave/OM and bank reconciliation |
| Monthly run | 60,000 - 200,000 /month | Hosting, SMS, monitoring |
Reconciliation with mobile money is a strong local differentiator: it removes manual entry of mobile collections, a source of errors and delays.
Quantified gains per process
Each automated block has a measurable impact, both in hours and cash. Here are the 2026 orders of magnitude observed in an SME.
| Process | Time saved /month | Cash impact |
|---|---|---|
| Invoice issuance & sending | 6 - 10 h | Invoicing at D+0 instead of D+3 |
| Automatic dunning | 5 - 8 h | DSO -10 to -20 days |
| Mobile-money reconciliation | 4 - 8 h | Entry errors ÷ 5 |
| Bank reconciliation | 3 - 6 h | Monthly close -2 days |
| Collections reporting | 2 - 4 h | Real-time cash visibility |
A DSO cut of 15 days on monthly revenue of FCFA 30,000,000 means about FCFA 15,000,000 of cash recovered permanently.
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Mini case study
Mr Ndiaye, CFO of a distribution firm (monthly revenue FCFA 35,000,000), automates invoicing and dunning. Budget: automation FCFA 3,000,000 + dunning module FCFA 800,000 + run FCFA 120,000/month. His accountant spent 22 h/month on these tasks, valued at FCFA 4,500/h loaded, i.e. FCFA 99,000/month. Automation recovers 18 h (FCFA 81,000/month). Above all, DSO drops from 52 to 37 days, freeing FCFA 17,500,000 in cash. On net time savings after run alone, the FCFA 3,800,000 investment pays back in about 6 months; the cash effect is immediate.
FAQ
Can Wave and Orange Money be integrated into reconciliation? Yes, and it is the key advantage in 2026: automatic reconciliation of mobile collections removes manual entry and roughly divides errors by five.
How much do dunning SMS cost? Count the carrier cost (often FCFA 15 to 25/SMS) included in the run. On 800 dunning messages/month, that is FCFA 12,000 to 20,000, easily offset by the DSO gained.
How long to deploy? 6 to 12 weeks depending on scope. Invoicing automation alone ships in 6-8 weeks; adding bank and mobile-money reconciliation pushes to 10-12 weeks.
Is it compatible with e-invoicing? Yes, and automation is the chance to become compliant: standard formats, archiving and continuous numbering are handled natively.
What monthly run should I budget? Between FCFA 60,000 and 200,000 depending on invoice and SMS volume. The FCFA 200,000 covers high volumes with close monitoring.
Let's scope your project. Give us your monthly invoice volume, your collection channels (Wave, OM, bank) and an indicative budget: we price automation, dunning and reconciliation with an estimated DSO impact. Detailed quote within 48 h. WhatsApp +221 77 596 93 33.
Mohamed Bah
Fondateur, Kolonell
Passionate about digital and entrepreneurship in Africa, Mohamed has been helping Sénégalese businesses with their digital transformation since 2020. Founder of Kolonell, he believes every SME deserves a professional and accessible online présence.
