The verdict in three sentences
The price of an industry-distribution ERP is not read off a fixed grid: it results from stacking the number of users, the integrations (billing, payroll, e-commerce) and the business complexity. In Montreal in 2026, a serious core starts at EUR 30,000 and a multi-site project exceeds EUR 200,000. The two most underestimated line items are data migration and change management.
The cost line items of a 2026 ERP quote
An ERP quote breaks down into five major blocks. Understanding their relative weight avoids nasty surprises and helps decide what is essential in phase 1.
| Line item | Range (EUR) | Share of total budget |
|---|---|---|
| Licenses / subscription (per user) | 40 - 150 /month/user | 15 - 25% |
| Configuration & custom development | 25,000 - 120,000 | 35 - 45% |
| Integrations (billing, payroll, CRM) | 8,000 - 45,000 | 12 - 20% |
| Data migration | 6,000 - 25,000 | 8 - 15% |
| Training & change management | 5,000 - 30,000 | 10 - 18% |
Configuration and custom development carry the most weight: this is where the real fit with your distribution processes is decided.
The impact of user count and integrations
The number of users and connections to your existing tools make the quote vary threefold. Here are 2026 benchmarks by company size.
| Company profile | Users | Integrations | Initial quote (EUR) |
|---|---|---|---|
| Small single-site distributor | 3 - 8 | 1 - 2 | 30,000 - 55,000 |
| Mid-size industry, 1 site | 10 - 25 | 2 - 4 | 60,000 - 110,000 |
| Multi-site mid-size | 25 - 60 | 4 - 6 | 110,000 - 180,000 |
| Large industrial firm | 60 - 150 | 6 - 10 | 180,000 - 250,000+ |
Each deep integration (payroll, accounting, supplier EDI) adds EUR 8,000 to 45,000 depending on the richness of available APIs and the volume of data to sync.
Annual maintenance, the ongoing cost
Beyond the initial quote, annual maintenance is a recurring commitment to budget from the start. Count 15 to 22% of the project amount per year, covering support, fixes and minor evolutions. On a EUR 90,000 project, that means EUR 13,500 to 20,000/year. Add regulatory updates (tax, mandatory e-invoicing) which, in 2026, are an unavoidable line item for any firm.
Mini case study
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Claire, CFO of a mid-size industrial distributor in Montreal (35 staff, 18 ERP users), receives a quote of EUR 95,000: 55,000 configuration, 22,000 billing-payroll integrations, 8,000 data migration, 10,000 training. Annual maintenance is EUR 17,000. Before the ERP, her teams spent around 240 hours/month on re-keying and manual reconciliations. The ERP automates 70% of these tasks, freeing 168 hours/month, valued at EUR 35/hour: around EUR 5,880/month, i.e. EUR 70,000/year. The project pays back in under 18 months, maintenance included.
FAQ
How much does an ERP for 20 users cost in 2026?
For a single-site mid-size industry with 2 to 4 integrations, budget EUR 60,000 to 110,000 initial, plus 15 to 22% per year for maintenance.
What drives the price most?
The custom configuration (35 to 45% of budget) and the number of integrations. A standard distributor costs less than an industry with production and supplier EDI.
Is 2026 e-invoicing included?
It absolutely must be: the reform makes e-invoicing mandatory. A serious ERP integrates structured invoice formats and the connection to approved platforms.
How long does an ERP implementation take?
Between 4 and 12 months depending on size. Data migration and training are the phases that stretch the schedule most.
Can we start with a reduced scope?
Yes, a phased approach (purchasing/stock first, then billing, then reporting) cuts the initial quote by 30 to 40% and spreads the investment.
Let's scope your project. Tell us your user count, your billing-payroll integrations and your sites, and we will price an industry-distribution ERP phase by phase. Detailed quote within 48 h. WhatsApp +221 77 596 93 33.
Mohamed Bah
Fondateur, Kolonell
Passionate about digital and entrepreneurship in Africa, Mohamed has been helping Sénégalese businesses with their digital transformation since 2020. Founder of Kolonell, he believes every SME deserves a professional and accessible online présence.
