The verdict in three sentences
For a group of 6 hotels-restaurants in Miami, the cloud PMS per property (6 to 14 EUR/room/month) and POS (40 to 80 EUR/point of sale) remain the essential operational base. What's missing is a custom consolidation portal (30,000 to 75,000 EUR) that aggregates PMS, POS and reporting across the 6 sites in real time. It replaces 3 monthly days of Excel consolidation and unlocks group yield management that lifts RevPAR by 8%.
PMS per property vs custom group portal
The debate isn't "replace the PMS" but "add the group layer". You keep your local PMS and feed them into a single portal.
| Criterion | SaaS PMS per site | Custom group portal |
|---|---|---|
| Cost | 6 to 14 EUR/room/month | 30,000 to 75,000 EUR |
| Scope | 1 property | All 6 properties |
| Consolidated reporting | Manual (Excel) | Real-time automatic |
| Group yield management | Absent | Included |
| Restaurant POS | 40 to 80 EUR/POS | Integrated in reporting |
| Timeline | 2 to 4 weeks/site | 10 to 14 weeks |
| Data ownership | With vendor | With you |
Monthly costs and consolidation gains
Let's price the recurring SaaS bricks and the value of the custom portal.
| Item | 2026 amount (ballpark) |
|---|---|
| PMS 6 hotels (~300 rooms) | 3,000 to 4,200 EUR/month |
| POS (12 points of sale) | 600 to 960 EUR/month |
| Current Excel consolidation | 3 days/month (~1,500 EUR) |
| RevPAR gain via yield | +8% |
| Reporting hours saved | 24 h/month |
| Custom portal ROI | 16 to 22 months |
Mini case study
Marc is operations director of a group of 6 hotels-restaurants in Miami (300 rooms, average RevPAR 78 EUR). His finance director spends 3 days a month consolidating the 6 PMS reports in Excel, ~18,000 EUR/year of time.
A custom consolidation portal at 52,000 EUR automates that reporting and feeds group yield management. An 8% RevPAR gain on 300 rooms at 65% occupancy is ~445,000 EUR/year of additional revenue; even keeping just 10% net margin, that's 44,000 EUR/year, plus 18,000 EUR of time. The portal pays back in under 18 months.
FAQ
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Do we have to replace the existing PMS?
No. The portal connects to your PMS via API or export; you keep local tools and gain a consolidated group view.
What does restaurant POS integration cost?
Expect 3,000 to 9,000 EUR to feed F&B point-of-sale revenue into consolidated reporting, depending on POS count and API openness.
Is group yield management really profitable?
Yes: a 6 to 10% RevPAR rise across several hundred rooms generates hundreds of thousands in additional revenue yearly.
How long for the consolidation portal?
Expect 10 to 14 weeks for real-time reporting plus per-site and consolidated dashboards.
Can we add properties later?
Yes, the custom portal is built for multi-site: each new hotel connects with no per-room licence surcharge on the group layer.
Let's scope your project. Tell us your property count and current PMS and POS, and we'll price a custom consolidation portal for your group. Detailed quote within 48 h. WhatsApp +221 77 596 93 33.
Mohamed Bah
Fondateur, Kolonell
Passionate about digital and entrepreneurship in Africa, Mohamed has been helping Sénégalese businesses with their digital transformation since 2020. Founder of Kolonell, he believes every SME deserves a professional and accessible online présence.
