Hotel Group Management Software Pricing (2026)

The verdict in three sentences

A SaaS PMS with channel manager is unbeatable for one or two hotels at 5 to 15 EUR per room per month, but it centralizes neither group yield nor consolidated reporting. A custom multi-property management layer costs 60,000 to 130,000 EUR excl. tax and pays off from three properties, when the lack of a consolidated view costs more than the software. The real value driver is not the license price: it is direct booking, which reclaims 15 to 25 % of OTA commissions.

What a hotel group platform actually covers

A group director doesn't manage rooms, they manage a consolidated RevPAR, a shared pricing policy and a common guest CRM. The technical foundation combines four blocks: the PMS (daily per-hotel operations), the channel manager (distribution to OTAs), the direct booking engine (commission-free sales on your site) and a reporting layer that aggregates properties. Market PMS solutions handle the first two well, but rarely the group view and fine-grained yield management.

Comparing costs over three years

The right trade-off is assessed over a three-year horizon, maintenance included. For a group of three 60-room hotels, here is the 2026 order of magnitude.

The custom layer looks pricier upfront, but reclaiming direct booking commissions flips the math from the second year.

Mini case study

Sylvie, operations director of a group of three 3-star hotels in Nantes (180 rooms total), generates 4.2 M EUR annual revenue, including 1.8 M EUR via OTAs at 18 % commission, i.e. 324,000 EUR/year paid to platforms. By shifting 25 % of that volume to direct booking with an integrated engine, she reclaims 81,000 EUR/year in commissions. The custom project at 95,000 EUR excl. tax therefore pays back in under 15 months, on top of the time saved on consolidated reporting (about 6 hours per week).

FAQ

From how many hotels does custom become worthwhile?

Usually from three properties, when the cost of manual reporting and OTA commissions exceeds that of a custom layer. Below that, a SaaS PMS at 5-15 EUR/room/month stays cheaper.

Does custom necessarily replace the existing PMS?

No. In 70 % of cases, we keep the operational PMS and add a management layer and direct engine connected by API, cutting the budget by 20 to 30 %.

How much does advanced yield management cost?

A module of pricing rules by segment and season represents 12,000 to 25,000 EUR excl. tax in development, often paid back by +3 to 5 points of RevPAR.

What is the timeline for a group deployment?

Allow 4 to 7 months for a multi-property foundation with booking engine, reporting and channel manager integrations, in sprints with a pilot property.

Who owns the guest data?

With custom, the group owns its CRM and booking data, a strategic asset against OTAs that lock up guest information.

Let's scope your project. Tell us your number of properties, your current PMS and your OTA revenue share: we'll scope a management layer and a direct booking engine. Detailed quote within 48 h. WhatsApp +221 77 596 93 33.