The verdict in three sentences
For a network of 4 dialysis centres in Dublin, a website dedicated to holiday patients costs between 12,000 and 25,000 EUR excl. VAT in 2026, plus 150 to 350 EUR per month of health-grade certified hosting. The item that makes the difference is the secure request form that receives medical documents and routes them to nephrologists without going through ordinary e-mail. With 300 to 600 holiday sessions per summer, the project pays back in its first season if the site converts better than the current phone and fax combo.
What the site must do, item by item
A haemodialysis patient from Lyon, Milan or Boston planning a trip to Ireland looks for three things: a centre near where they stay, available slots and a clear procedure to send their file. The home unit wants a contact person and a reliable channel to send serology results, the prescription and recent session reports.
| Module | Purpose | 2026 budget (EUR excl. VAT) |
|---|---|---|
| Centre pages (4) with map, hours, access | Route patients to the right unit | 1,500 to 3,000 |
| Step-by-step "Holiday dialysis" journey | Explain lead times, documents, cover | 1,000 to 2,000 |
| Secure request form with document upload | Receive serology, prescriptions, reports | 3,500 to 7,000 |
| Request tracking back office | Statuses, assignment by centre, reminders | 2,500 to 5,500 |
| Home-unit area (encrypted upload link) | Exchange files without e-mail | 1,500 to 3,500 |
| French and Italian versions | Capture European visitors | 1,200 to 2,500 |
| GDPR, DPIA, health notices | Legal safety | 800 to 1,500 |
The total ranges from 12,000 EUR for a lean version (one form, a simple back office, two professionally translated languages) to 25,000 EUR for a complete setup with a home-unit area, SMS notifications and a dashboard per centre.
Health-grade hosting and security: the non-negotiable line
As soon as the site stores a serology result or a prescription, it holds special category health data under GDPR, and the Irish Data Protection Commission expects strong safeguards. The host must offer certified health-grade hosting (ISO 27001 and equivalent health certifications), and exchanges with home units must be end-to-end encrypted. This is also what reassures the referring nephrologist, who rightly hesitates to send a file by e-mail.
| Hosting option | 2026 monthly cost | What is included | Fits |
|---|---|---|---|
| Standard shared hosting | 10 to 30 EUR | No health certification | Brochure site without uploads |
| Entry-level health-grade cloud | 150 to 220 EUR | Certification, backups, encryption | Network of 1 to 4 centres |
| Managed health-grade cloud | 250 to 350 EUR | 24/7 monitoring, DRP, logging | Multi-region network |
| Separate document storage | 30 to 80 EUR | Encrypted bucket, auto-purge at 90 days | Recommended option |
| Certificate and WAF | 20 to 60 EUR | Application firewall, anti-bot | All profiles |
Our recommendation for a 4-centre network: the entry-level health-grade plan, separate storage with automatic purge after the season and per-user access logging. File sharing uses a single-use upload link valid for 7 days.
Timeline: 8 to 12 weeks, to be locked before March
Summer requests start arriving in February and March. A project launched in November is live before the season:
| Phase | Duration | Deliverable |
|---|---|---|
| Scoping, DPIA, patient journey | 2 weeks | Specifications and form mock-up |
| Design and English content | 2 to 3 weeks | Mock-ups approved by medical lead |
| Development and back office | 3 to 4 weeks | Working site on staging |
| French and Italian translations | 1 to 2 weeks | Translated pages and transactional e-mails |
| Security testing and go-live | 1 week | Light penetration tests, hosting switch |
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Mark, director of a network of 4 dialysis centres across Dublin, handles 420 holiday requests per summer, 35 % of which are lost due to incomplete files or slow replies. A session is valued at around 380 EUR (2026 estimate, excluding transport). If the site lifts the completion rate from 65 % to 80 %, he gains 63 sessions, about 23,900 EUR of extra revenue over one summer. The admin team also saves about 6 minutes per file, or 42 hours per season. With an 18,000 EUR project and 2,400 EUR of annual health-grade hosting, payback comes within one season.
FAQ
Is health-grade hosting mandatory for a dialysis centre website?
Yes as soon as the site receives or stores medical documents. A purely informational site can stay on 20 EUR per month hosting, but a form with serology results requires a certified plan from 150 EUR per month.
How long should holiday patient files be kept?
The practical rule is to keep them in the centre's medical record and purge the website storage after processing, typically at 90 days. That lowers risk and keeps storage under 80 EUR per month.
Are the French and Italian versions worth it?
Continental European patients can represent 25 to 40 % of summer requests. At 1,200 to 2,500 EUR, these versions pay back with about ten extra sessions.
Can the site connect to our existing dialysis software?
It is possible via export or API depending on the vendor, for an extra 3,000 to 8,000 EUR. Most networks start with a standalone back office and manual entry of approved files.
Can the site show real-time availability?
We recommend a weekly indicator (available, limited, full) updated by the nurse manager. A true real-time calendar costs 4,000 to 7,000 EUR more and creates expectations that are hard to meet.
Let's scope your project. Send us your number of centres, summer request volume and target languages, and we will price the site, the health-grade hosting and a schedule to be live before the season. Detailed quote within 48 h. WhatsApp +221 77 596 93 33.
Mohamed Bah
Fondateur, Kolonell
Passionate about digital and entrepreneurship in Africa, Mohamed has been helping Sénégalese businesses with their digital transformation since 2020. Founder of Kolonell, he believes every SME deserves a professional and accessible online présence.
