The verdict in three sentences
A custom management platform for a Dublin notary/conveyancing office costs between 45,000 and 100,000 EUR depending on modules (deed DMS, deadline calendar, client portal, legal archiving, security). Delivery takes 5-8 months, with strong compliance and long-term archiving requirements. The ROI targets -20% processing time per file and a modernised client relationship.
Modules of a digital notary office
Conveyancing has specific constraints: evidential value of deeds, archiving over decades, traceability. Custom lets you meet these obligations without compromise.
| Module | Build cost (order of magnitude) | Benefit |
|---|---|---|
| Deed DMS + versioning | 12,000-22,000 EUR | Deed found in seconds |
| Deadline calendar | 8,000-15,000 EUR | No missed deadline |
| Secure client portal | 9,000-18,000 EUR | Upload, file tracking |
| Long-term legal archiving | 8,000-16,000 EUR | Lasting compliance |
| Security / fine permissions | 5,000-12,000 EUR | Guaranteed confidentiality |
| Data migration | 4,000-10,000 EUR | Clean migration |
Compliance, archiving and time saved
The stake is not only productivity but legal certainty. Here is the typical impact measured after go-live.
| Metric | Before | After |
|---|---|---|
| Processing time / file | 100% | -20% |
| Finding a deed | 8-15 min | < 1 min |
| Missed deadlines / year | 6-10 | ~0 |
| Documents uploaded by client | 20% | 75% |
| Guaranteed archiving duration | variable | lasting, traced |
Mini case study
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Mr. Lambert, partner notary in Dublin (14-person office), handles ~90 files/month. A custom tool at 78,000 EUR (delivered in 7 months) cuts processing time by 20%. Gain: on ~1,200 h/month of production, 240 h saved at 55 EUR/h = ~13,200 EUR/month of recovered capacity. Payback in 6-7 months, excluding legal-risk reduction.
FAQ
What budget should we plan? A DMS + calendar core starts at 45,000 EUR; a full office with portal and lasting archiving reaches 80,000-100,000 EUR.
Is the archiving legally compliant? Yes, evidential archiving with timestamping, integrity and traceability is designed to meet applicable conveyancing requirements.
How long to deliver? Expect 5-8 months depending on modules, data migration and security level.
What concrete time saving? Offices see -20% processing time per file and near-instant deed retrieval.
Can we connect existing tools? Yes, connectors to accounting, e-signature and industry platforms are quoted separately: 5,000-15,000 EUR.
Let's scope your project. Tell us your office size, file volume, priority modules and an indicative budget of 45,000-100,000 EUR. Detailed quote within 48 h. WhatsApp +221 77 596 93 33.
Mohamed Bah
Fondateur, Kolonell
Passionate about digital and entrepreneurship in Africa, Mohamed has been helping Sénégalese businesses with their digital transformation since 2020. Founder of Kolonell, he believes every SME deserves a professional and accessible online présence.
