The verdict in three sentences
A custom CMMS (Computerised Maintenance Management System) plans preventive maintenance, tracks every work order and links the spare-parts store to interventions. Budget 30,000 to 85,000 EUR in 2026 and a 4-to-7-month timeline depending on the number of assets and technicians. The ROI comes from two levers: improved machine availability and reduced unplanned breakdowns thanks to preventive work.
What a CMMS changes versus reactive maintenance
Without a CMMS, maintenance is mostly reactive: you repair after the breakdown, often with no part in stock. A CMMS shifts to planned preventive maintenance, with asset history, mobile work orders and spare-parts alerts. The result: fewer unplanned stops, longer machine life.
| Function | Without CMMS | Custom CMMS 2026 |
|---|---|---|
| Preventive maintenance | Ad hoc | Planned, recurring |
| Work orders | Paper | Mobile, tracked |
| Asset history | Scattered | Centralised |
| Spare-parts store | Not linked | Alert + reorder |
| Metrics (MTBF, uptime) | Absent | Dashboards |
| Rollout time | - | 4-7 months |
2026 budget by asset base
Cost depends on the number of assets, sites and level of field mobility. 2026 order of magnitude.
| Scope | Assets / technicians | Budget EUR | Timeline |
|---|---|---|---|
| Single site | < 100 assets, 2-5 techs | 30,000 - 45,000 | 4 months |
| Industrial site | 100-500 assets | 50,000 - 70,000 | 5-6 months |
| Multi-site | 500+ assets, 2 sites | 72,000 - 85,000 | 6-7 months |
| Field mobile module | - | 6,000 - 12,000 | included |
| Annual maintenance | - | 12-18 % of project | recurring |
Mini case study
Laurent, maintenance manager at a food-processing plant in Dublin, manages 280 assets with average availability of 91 %. Each point of unplanned downtime costs about 18,000 EUR a year in lost production. He invests 65,000 EUR in a custom CMMS. By moving to 60 % preventive maintenance, he gains 3 availability points, about 54,000 EUR of avoided downtime per year. Better spare-parts management saves a further 12,000 EUR. ROI reached in about 12 months, excluding maintenance.
FAQ
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Can technicians work from the field?
Yes. The mobile module lets them receive, document and close a work order from a tablet or smartphone, even offline.
How is preventive maintenance planned?
By calendar (periodicity) or by counter (running hours, cycles). The CMMS automatically generates work orders when due.
Is the spare-parts store linked to interventions?
Yes. Each intervention consumes tracked parts, and the CMMS alerts when a threshold is reached to trigger reordering.
Which metrics are tracked?
MTBF, MTTR, availability rate, load per technician and maintenance cost per asset, available on real-time dashboards.
Can we start on a single site?
Yes. A single-site rollout at 30,000-45,000 EUR validates the method before extending to the rest of the asset base.
Let's scope your project. Tell us your number of assets, technicians and sites, and we will price your custom CMMS (scope, budget, timeline). Detailed quote within 48 h. WhatsApp +221 77 596 93 33.
Mohamed Bah
Fondateur, Kolonell
Passionate about digital and entrepreneurship in Africa, Mohamed has been helping Sénégalese businesses with their digital transformation since 2020. Founder of Kolonell, he believes every SME deserves a professional and accessible online présence.
