The verdict in three sentences
A bespoke client dashboard for a Dublin agency (projects, invoices, deliverable approval) costs between 15,000 and 32,000 EUR in 2026, depending on module count and integration with your stack (Stripe, project-management tool). The concrete gain: fewer email back-and-forths and shorter payment delays, because clients approve and pay in one place. Budget 3 to 4 months for a solid first version.
What each tier covers
A 6-person agency has different needs than a 25-person studio with several units. Here are the 2026 ballparks on the bespoke market.
| Tier | Scope | Indicative price (EUR) | Timeline |
|---|---|---|---|
| Lite | Simple project tracking, file sharing, notifications | 15,000 - 20,000 | 3 months |
| Standard | + deliverable approval, invoices, Stripe payment | 20,000 - 26,000 | 3-4 months |
| Pro | + detailed timeline, per-deliverable comments, auto reminders | 26,000 - 32,000 | 4 months |
| Extended | + mobile app, CRM/accounting connector, multi-brand | 32,000 - 45,000 | 5 months |
The module that delivers the most immediate value is timestamped deliverable approval paired with Stripe billing: it turns email fog into a traceable contractual commitment.
Cash-flow impact
A client dashboard's value isn't only hours saved, but also payment delay. Here is the typical 2026 effect.
| Metric | Before dashboard | After dashboard |
|---|---|---|
| Average deliverable approval time | 6 days | 2 days |
| Average payment delay (DSO) | 52 days | 34 days |
| Manual reminders per month | 40 | 12 |
| Scope disputes per quarter | 5 | 1 |
| Share of invoices paid online | 15% | 70% |
Mini case study
Julien, managing partner of a 12-person communications agency in Dublin, bills ~680,000 EUR/year. His DSO is 52 days, tying up roughly 96,800 EUR of working capital. Bringing DSO down to 34 days through online payment and automated reminders frees ~33,500 EUR of cash.
In parallel, his project managers spent 6 hrs/week each on approval back-and-forths; halving that across 4 PMs at 40 EUR/hr saves ~25,000 EUR/year. Against a dashboard costing 24,000 EUR, the project pays for itself within a year.
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FAQ
Isn't a project tool like Notion or Trello enough?
For internal use, yes; for the client-facing interface, no. A dedicated space offers your branding, timestamped approval and payment in one place, which generalist tools don't link natively.
Is Stripe integration included in the price?
Yes for developing the payment module. Stripe then charges its fees (about 1.5% + 0.25 EUR per European transaction), on your account, separate from development cost.
Can we connect our accounting software or CRM?
Yes, via API. Budget an extra 4,000 to 9,000 EUR depending on the tool (Pennylane, Sellsy, HubSpot) and the sync level required.
How long to first go-live?
Between 3 and 4 months for a Standard tier. A Lite version can ship in 3 months if you freeze scope at kickoff and provide your branding quickly.
What monthly running cost?
Budget 150 to 250 EUR of hosting and a maintenance retainer of 400 to 700 EUR/month for evolutions and security, plus Stripe fees on payments collected.
Let's scope your project. Tell us your client-project volume, your billing tool and whether you want online payment from v1, and we'll frame the scope. Detailed quote within 48 h. WhatsApp +221 77 596 93 33.
Mohamed Bah
Fondateur, Kolonell
Passionate about digital and entrepreneurship in Africa, Mohamed has been helping Sénégalese businesses with their digital transformation since 2020. Founder of Kolonell, he believes every SME deserves a professional and accessible online présence.
